EA to C-Suite, Fulham

Bain and Gray; London; On-site; GBP 50,000 - 60,000; Full time

Job summary

A leading luxury brand in Fulham is looking for an Executive Assistant/Office Manager to support top executives. This role offers growth opportunities and requires exceptional organizational and communication skills. The ideal candidate will manage multiple tasks in a fast-paced environment.

Benefits

Benefits and bonus

Qualifications

• Experience supporting at an executive level.
• Excellent time management and organizational skills.
• Proficient in MS Office.

Responsibilities

• Provide confidential administrative support to senior executives.
• Manage diary, travel arrangements, and client meetings.
• Handle HR aspects and maintain personnel records.

Skills

Communication

Time Management

Organizational Skills

Proactivity

Tools

MS Office

Job description

Executive Assistant/Office Manager

Luxury Brand/ Retail

Fulham, SW6

£50,000 – 60,000 + benefits and bonus

VB16992

Leading brand based in Fulham is seeking an EA/Office Manager to support the Executive Chairman, COO, and Company Secretary, as well as provide office management support to the wider team. This role offers the opportunity to work at a senior level with scope for growth and to develop a tailored position.

The ideal candidate will be reliable, exercise excellent judgment, handle confidential information professionally, possess exceptional communication skills, demonstrate professionalism, manage multiple projects efficiently, and handle a heavy workflow accurately. Experience supporting senior executives and interacting with senior team members and external clients in a fast-paced, entrepreneurial environment is essential.

Main Duties and Responsibilities:

Executive Assistance:

• Provide confidential administrative support to the Executive Chairman, COO, and Company Secretary, including complex international travel arrangements, detailed itineraries, diary management, and coordinating client meetings.
• Arrange conference rooms, videoconference facilities, and catering. Prepare and maintain expense reports and credit card expenses. Reconcile petty cash and authorize invoices.
• Serve as the point of contact for client inquiries, routing calls, and taking messages. Greet guests and liaise with customers and internal departments.
• Manage incoming correspondence, monitor emails, screen calls, follow up on outstanding items, and remind directors of pending actions.
• Maintain records and filing systems containing confidential information. Perform other secretarial/admin duties as required.

General Administration/Office Management:

• Handle aspects of HR, including holiday and absence management and maintaining personnel records.
• Order stationery and office supplies, assist with onboarding and training of new employees.
• Ensure the maintenance of amenity spaces, meeting rooms, and guest areas with proper equipment.
• Coordinate materials and supplies, and support security protocols.

Essential Skills, Knowledge, and Experience:

• Experience supporting at an executive level, maintaining confidentiality, and demonstrating professionalism.
• Excellent time management, multi-tasking, and organizational skills with attention to detail.
• Good common sense, proactive approach, and ability to anticipate needs.
• Excellent written and verbal communication skills, ability to remain calm under pressure.
• Proficient in MS Office, with a proactive 'can-do' attitude and team spirit.