EA to Board Director – Southampton

Lavender Jones Recruitment; Southampton; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support a Board Director in a leading national retail firm. This role offers a unique opportunity to work closely with senior leadership, manage complex projects, and contribute to strategic planning. With a blend of on-site and remote work, you will be responsible for diary management, meeting coordination, and providing trusted support. If you are a proactive problem solver with excellent communication skills and a keen eye for detail, this is the perfect opportunity to grow in a vibrant and supportive environment.

Qualifications

• Experienced business EA with corporate experience supporting senior-level executives.
• Proven ability to manage multiple projects and maintain strong communication.

Responsibilities

• Manage diary, arrange meetings, and handle travel arrangements for the Board Director.
• Provide seamless support to senior leadership and coordinate functional meetings.

Skills

Excellent communication skills

Organizational skills

Problem-solving

Attention to detail

Ability to absorb complex information

Integrity and discretion

Tools

SAP HR

Job description

We are looking for a talented EA to support a Board Director at leading national retail firm. The role is based in Southampton and will be based in the office 3 days with 2 working from home and will incorporate occasional UK travel (approx. twice per month). You will need to be a driven and ambitious EA who will develop a deep internal knowledge of the business area, to support the strategic planning of the function. You will work closely with senior members of staff on a range of cross-functional projects and the scope to grow and progress is huge. The role incorporates the following key responsibilities:

• Diary management, arranging meetings (including offsite), travel arrangements (including, overseas) visas and accommodation in line with budgets.
• Forward plan to ensure the Board Director is briefed for upcoming meetings, covering agendas, meeting requirements etc.
• Undertake research tasks and accurately produce documents, reports, and presentation material, making recommendations where appropriate to assist in the delivery of various programmes.
• Provide trusted and seamless support to the senior leadership team.
• Lead co-ordination and agenda planning for meetings. Responsible for circulation of materials, meeting minutes and outcomes with timely follow up of agreed actions.
• Lead the planning and delivery of functional meetings and events; working with stakeholders across the business to build inspiring, engaging, and informative content.
• Assist in building the internal and external commercial communications materials.
• Act as a central co-ordination point for obtaining, receiving and distribution of programme and project information. Assist in building critical paths and roadmaps and tracking key project deliverables and milestones
• Support with facilitation of strategic discussions; creating templates and engaging with stakeholders across the business to gather information, insight and data.
• Provide SAP HR functional administration, including maintaining absence, holidays etc.
• Process all functional invoices.

Required Skills & Experience:

• Excellent communication / inter-personal skills.
• Ability to absorb significant amounts of often complex information, across a range of topics.
• Proven organisational skills - able to work in a logical and methodical way and to manage multiple projects simultaneously.
• A proactive problem solver with little or no guidance.
• Excellent attention to detail.
• The ability to work remotely whilst maintaining strong communication with all stakeholders.
• High levels of integrity and discretion in handling confidential information and professionalism whilst dealing with senior professionals both inside and outside of the organisation.

We are looking for someone who is an experienced business EA with good corporate experience who has supported at a senior level.

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.