EA/ Office Manager

TN United Kingdom; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant and Office Manager to support their CEO and ensure smooth office operations. This role is perfect for someone with strong organizational skills and a knack for multitasking. You'll be at the heart of the action, coordinating activities, managing communications, and fostering a collaborative environment. With a commitment to diversity and inclusion, this company offers a vibrant workplace where your contributions matter. Join a team that values your input and supports your professional growth through ongoing training and development opportunities.

Benefits

25 days Annual leave

Birthday day off

Free monthly company lunches

Summer and Christmas parties

Access to Pirkx benefits platform

Medicash health scheme

Cycle to work scheme

Employee Assistance Programme

Ongoing training and development

Enhanced maternity leave

Qualifications

• Proven experience as an executive assistant or office manager.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide high-level admin support to the CEO and CFO.
• Oversee day-to-day office operations and manage supplies.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office Suite

Confidentiality

Tools

Canva

Job description

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Lumon is a leading foreign exchange and international payments company which enables effortless overseas payments by uniting people, technology & expertise. We are passionate about what we do, as we believe helping people and companies achieve their goals is more valuable than just moving their money.

Life at Lumon

People are always at the heart of what we do, no matter if it’s our clients, our community or our Lumoneer's. To give you a little flavour of what we mean…

We are a proud charity partner of Future First who support children in schools across the UK. We are a carbon neutral business. We are committed to Equity, Diversity and Inclusion; our EDI committee serves an important role at Lumon by challenging the status quo and helping us move the needle.

We really want to make Lumon a great place to work, where people feel comfortable being themselves and where we can attract as much diversity as we possibly can. If this sounds good to you, then we’re thrilled you’re considering joining our team!

What is the role?

We are looking for a Executive Assistant and Office Manager to join our team. This role requires a proactive and highly organized individual to act as Office Manager/Executive Assistant. The role will provide comprehensive support to our CEO and will ensure the smooth operation of our office environment in Farringdon. You will be responsible for managing various administrative tasks, coordinating office activities, and act as the primary point of contact for internal and external stakeholders.

What will you be doing day to day?

CEO Support:

• Provide high-level admin support to the CEO and CFO, including managing calendars, scheduling meetings, papers and coordinating travel arrangements.
• Prepare and organize documents, presentations, board papers and reports for meetings and presentations.
• Act as a liaison between the Exec and internal/external stakeholders, ensuring timely and effective communication.
• Project co-ordination, dealing with highly confidential information, working with other members within the business to ensure projects/tasks are completed in a timely manner.
• Ad-hoc support to the Exec team where required

Office Management:

• Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities.
• Coordinate office maintenance and repairs as needed.
• Implement and maintain office policies and procedures to ensure efficiency and compliance.
• Manage health & safety for the office
• Plan and coordinate company events, meetings, and conferences, including logistics, catering, and accommodations.
• Foster a positive and collaborative work environment by offering assistance and support to colleagues.
• Other ad-hoc tasks

What experience do you need to be successful in the role?

• Proven experience as an executive assistant, office manager, or similar role.
• Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite, Canva and other relevant software applications.
• Attention to detail and a high level of accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with discretion.

What you'll get:

• Salary up to £45k
• 25 days Annual leave, with a chance to purchase up to 5 additional days’
• Birthday day off
• Free monthly company lunches
• Summer and Christmas parties, and other fun social events throughout the year
• Access to Pirkx benefits platform which includes online GP, cashback and discounts on shopping and restaurants, gym discounts and more!
• Medicash health scheme for you and your family
• Cycle to work scheme
• Quiet/Prayer room in Head Office
• Employee Assistance Programme
• Mental Health First Aiders
• Pension
• 4x Life Assurance
• Ongoing training and development
• Enhanced maternity leave
• 2 additional days a year for ‘Moments that Matter

Lumon is proud to be an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability, or gender identity.

If you consider yourself to have a disability or require any reasonable adjustment during the recruitment process or within the workplace, please highlight this at the earliest opportunity, we will provide appropriate support to you throughout the process.