EA (Executive Assistant) - London Art Gallery

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Client:

Legacy London Recruitment

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

4

Posted:

13.04.2025

Expiry Date:

28.05.2025

Job Description:

This is an amazing opportunity to progress your career within a globally established contemporary art gallery.

We are seeking a proactive and experienced EA to support the International Sales Director, acting as their 'right hand person' and taking full ownership of business and personal tasks. You will have at least 2 years experience working as an Assistant, EA or PA who's highly organised, detail orientated, with a strong work ethic and positive attitude.

Responsibilities include (but not limited to):

1. Overseeing calendar, itinerary, expenses, and travel arrangements for the Director
2. Providing sales support in drafting consignment agreements, preparing proposals, sending, and tracking offers, ensuring invoicing, payments, and post-sales’ logistics with the relevant departments
3. Providing high level client liaison support in an efficient, polite, and professional manner
4. Ensuring clients are kept updated regarding the gallery program of exhibitions, events, and online initiatives
5. Assisting with market and artwork research
6. Maintaining fastidious record-keeping particularly regarding company database updates
7. Managing the Director’s office to ensure the smooth running of daily operations

Skills/attributes include:

1. Fluency in English is essential and ability to speak French would be an advantage
2. Educated at degree level in a relevant field
3. A minimum of two years’ experience in a similar role
4. Excellent written and verbal communication skills
5. An extensive knowledge of Modern and Contemporary Art would be an advantage
6. IT proficiency- Microsoft Office Suite and Google Suite literacy essential
7. Able to work overtime and flexibly where required
8. Discretion with confidential and sensitive information
9. Project management and people skills

The role is based in Mayfair, London working Monday - Friday. Working hours will be 10-6, but you may be required to work out of hours if and when needed.