EA - CIO

KMK Recruitment Limited; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading UK recruitment agency is seeking a proactive Executive Assistant to support senior leaders in London. The role combines traditional EA tasks with project coordination and strategic operations. The ideal candidate should have extensive PA experience, excellent communication skills, and the ability to multitask effectively in a dynamic environment. This position offers the chance to work in a high-stakes environment for a prestigious retailer.

Qualifications

• Extensive experience of successfully applying PA skills within a major UK plc.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Confident with Microsoft Office, and presentation tools.
• Discreet, professional, and able to handle sensitive information.
• Comfortable managing competing priorities and solving problems independently.

Responsibilities

• Manage inboxes, diaries, and meetings across multiple time zones.
• Schedule and coordinate appointments for internal and external meetings.
• Draft communications on behalf of senior leaders.
• Arrange complex international travel itineraries.
• Prepare presentations and documentation.
• Act as a key point of contact for executives and clients.
• Manage invoices and personal expenses.
• Coordinate departmental events and conferences.

Job description

Are you a proactive, highly organised Executive Assistant with a passion for technology and strategic operations? This is a unique opportunity to support two senior leaders at the forefront of innovation, in a role that blends classic EA responsibilities with project coordination, stakeholder engagement, and operational excellence. Working for this FTSE 50 retailer, you will need be an agile coordinator, who has experience supporting in an ever changing environment.

Responsibilities

• Manage inboxes, diaries, and meetings across multiple time zones
• Schedule and coordinate appointments, locations, and logistics for internal and external meetings
• Set up and attend CIO meetings, prepare agendas, take minutes, and follow up on actions
• Draft communications on behalf of senior leaders with clarity and professionalism
• Organise video conferences, room bookings, catering, and dial-ins
• Arrange complex international travel itineraries, including visas, medical arrangements, and currency needs
• Filter calls and requests, prioritising based on business needs
• Prepare presentations, documentation, briefs, and formatted materials to a high standard
• Research and manipulate data for weekly meeting decks and strategic presentations
• Act as a key point of contact for executives, employees, clients, and external partners
• Troubleshoot IT issues and liaise with HR and IT for onboarding new joiners
• Manage invoices, corporate card bills, personal expenses, and phone bills
• Coordinate UK and international departmental events and conferences
• Maintain departmental databases, organisation charts, and general admin systems
• Collaborate with other PAs across the wider business to ensure seamless support
• Provide project management support and share best practices
• Promote excellent client relationships and support visiting colleagues
• Arrange couriers for confidential materials as required

Candidate Profile

• Extensive experience of successfully applying PA skills within a major UK plc.
• Strong organisational and multitasking skills with exceptional attention to detail
• Excellent written and verbal communication abilities
• Confident with Microsoft Office, and presentation tools
• Discreet, professional, and able to handle sensitive information
• Comfortable managing competing priorities and solving problems independently