EA and Business Manager to Executive Director

Association of Accounting Technicians; London; Hybrid; GBP 30,000 - 60,000; Full time

Job description

Job description

At AAT it’s our mission to make it possible for more people to experience the opportunities a career in finance brings, through our accessible qualifications and supportive community.

We are the UK’s leading qualification and professional membership body for vocational accountants. We pride ourselves on providing practical qualifications that meet the needs of both employers and employees, as well as products and services to support our members and customers throughout their careers.

Term: Permanent

Location: We have hybrid working in place, with 1-2 days per week, in our office in Canary Wharf.

What exactly will you be doing?

As the EA and Business Manager to the Executive Director, you will play a pivotal role in supporting the operational and strategic effectiveness of the portfolio. Acting as a trusted advisor and partner, you will oversee the Executive Director’s administrative and business activities, ensuring smooth day-to-day operations. This includes proactive diary and inbox management, facilitating cross-functional communication and supporting governance processes. You will also mentor and develop a Business Administrator and champion continuous improvement initiatives across the portfolio.

Major objectives

Your major objectives will include:

• Provide comprehensive administrative support to the Executive Director, including managing their calendar, tasks and correspondence.
• Facilitate effective communication and collaboration across internal teams and external stakeholders.
• Prepare high-quality briefing materials, reports and presentations for executive meetings and committees.
• Ensure the smooth running of meetings and events, including logistics coordination.
• Manage governance activities such as committee and panel documentation and compliance tracking.
• Mentor and manage the Business Administrator, fostering their development and productivity.
• Implement and refine administrative processes to drive efficiency and enhance operational effectiveness.

What are we looking for?

• Proven experience in senior-level executive support roles.
• Proficiency in Microsoft 365 tools, including Teams, SharePoint, Word and PowerPoint.
• Exceptional organisational and diary management skills, with strong attention to detail.
• Excellent communication and diplomacy skills, with the ability to liaise effectively with a range of stakeholders.
• Knowledge of governance principles and experience supporting Boards or committees.
• Ability to manage sensitive information with discretion and professionalism.
• A proactive, problem-solving mindset with the ability to work independently and collaboratively.

Join our vibrant team and be a driving force in shaping AAT’s operational excellence and organisational impact. If you are enthusiastic about this role and eager to contribute, we want to hear from you!

What are the benefits?

At AAT we believe in treating our staff well and this is reflected in our wide-ranging benefits, which include:

• Hybrid working (1-2 days per week in our London office) and opportunities for further flexible working.
• 25 days’ annual leave, increasing one day per year up to a maximum of 30 days plus bank holidays.
• Great pension scheme, life assurance, and critical illness cover.

• Health cash plan.

• Enhanced maternity and shared parental leave contributions of up to 6 months’ full pay depending on the length of service.

• Regular wellbeing initiatives.

• Cycle2Work scheme and much more.

Closing Date: The planned closing date for this role is 30 April 2025 at 17.00, however, we reserve the right to close the role earlier than planned.

We are committed to being an inclusive and welcoming place to work. We encourage applications from diverse candidates and make recruitment decisions based on skill and experience. We have a Diversity and Inclusion (D&I) Champions group, which leads on our D&I strategy and organise events to celebrate and raise awareness. We are a disability-confident committed employer and have signed up to the Race at Work Charter. We have also signed up for the Women in Finance Charter, and in 2022 we exceeded our target for appointing females into senior positions.

Come and help us to make AAT an even better place to work!