Workforce and OD Assistant

hireful; Abingdon; Hybrid; GBP 18,000 - 28,000; Part time

Job summary

A leading organization in Abingdon seeks a motivated individual to provide administrative support to the Workforce and OD Team. This part-time role involves managing learning requests, maintaining training records, and assisting with various HR initiatives. Ideal candidates will have strong organizational skills and a customer-focused mindset. Enjoy flexible working arrangements and a supportive team environment while contributing to meaningful projects.

Benefits

25 days annual leave

Flexible working hours

Salary pay awards

Generous pension scheme

Cycle to work scheme

Health schemes

Volunteer days

Wellbeing resources

Qualifications

• Experience working in a customer-focused environment.
• Excellent attention to detail and organizational skills.

Responsibilities

• Support Workforce and OD Team with administrative tasks.
• Manage inboxes and respond to queries.
• Maintain training records and systems.

Skills

Customer Focus

Attention to Detail

Organizational Skills

Communication

Education

Good standard GCSEs

Tools

MS Office

Job description

Salary and grade: Grade 3, £27,714 per annum Grade 3 (pro rata salary £18,725)
Duration of role: 2-year Fixed term contract
Hours per week: Part time, 25 hours per week
Location: The designated office base is Abbey House, Abingdon. The councils operate in a truly flexible, and hybrid way where the focus is on outcomes not where you work.

Closing date: 1 June 2025 (midnight)
Interviews: 10 June 2025

About the role and what we’re looking for

Are you passionate about making a difference?

This is a really exciting time to join a high performing and ambitious team that has lots of energy to ensure successful delivery of our Workforce and OD Strategy and people centred initiatives.

Reporting to the Learning and Development Advisor, the role will support the Workforce and OD Team with administrative support to deliver, and implement a sustainable programme of Learning, Equalities, Wellbeing and OD programmes across the councils.

We require someone who is organised, with a customer focused mindset, and flexible. You will have the opportunity to support with a range of exciting projects and be supported to broaden your skills, knowledge and experience across all HR disciplines. The post holder will be the first point of contact for the Learning and Development Team and provide general support to the Workforce and OD Team.

Main duties and responsibilities

• Support the Workforce and OD Team; managing inboxes, responding to queries, processing formal learning requests, and data cleansing of learning records and systems
• Process formal learning requests received (adding to L&D budget tracker, requesting PO's, completing recharge forms, attending budget meetings)
• Support the Team in preparing for in-person courses and events setting these up on relevant platforms, booking rooms, sending invitations to course delegates, sending pre and post workshop emails, printing materials
• Support the Team at in-person events with meeting delegates, sharing information packs, maintaining attendee records and collating post course evaluation and feedback
• Support the implementation of HR, Learning and Recruitment platforms, uploading employee changes (adding new starters, leavers and role changes, manager changes, team/service areas), Being a system super user, fixing errors, making changes, running regular reports, uploading training certificates or other training records
• Support the Team in maintaining training records and records of training providers on the HR and learning management systems, including generating new starter accounts
• Support the team with managing memberships & subscriptions by running or gathering reports from providers, seeking feedback from internal users, presenting findings to L&D Advisors to help inform renewals
• Collate information in relation to freedom of information and sharing with the Payroll and Business Support Coordinator
• Provide input into HR-related internal audits

About you

Your essential skills, knowledge, and experience

• Experience of working within a customer focused environment
• Experience of working with data e.g., databases systems, reports etc.
• Excellent attention to detail and organisational skills
• Good administrative skills to a high standard of quality, including data entry, letter writing, spreadsheets etc.
• Basic MS office skills and ability to adapt to/learn to using different databases and systems.
• Sound written and verbal communication skills

Your essential qualifications

• Good standard GCSEs (grades A to C/Level 4 and above) or equivalent level of experience

If you have the following experience or qualifications – it’s a bonus.

• A-levels or equivalent
• Experience of working with a learning management system
• HR qualification
• Experience of working within HR, developing inputting system changes directly and reviewing output data

The benefits we offer

• A basic 25 days annual leave per annum, rising to 30 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year.
• Flexible working and annualised hours – a flexible approach to work that our employees love!
• Salary pay awards – most jobs give scope for a pay increase after six months or the following April (depending on your start date) and we also review salaries each April.
• A generous career average pension scheme which includes life insurance of three times your salary
• The opportunity to purchase a bike through Cyclescheme (cheaper than directly through a store) so that you can cycle to work!
• Various schemes to keep you healthy (reduced gym membership, free swims, free eye tests for DSE users and more)
• We give you two days per year to volunteer within the local community.
• A range of resources, support, and activities to help you maintain your wellbeing including a monthly wellbeing hour in addition to annualised hours (the ability to work flexibly as long as, over the course of the year, you complete your contracted hours) and annual leave.

We look forward to hearing from you.

You may also have experience in the following: HR Administrator, HR Advisor, HR Officer, HR Assistant, Office Administrator, Office Assistant, Human Resources Admin, Human Resources Assistant, Recruitment, HR Generalist, etc.

REF-221 374