Business Assistant Analyst LEGAL

Business Assistant Analyst - Legal Group - Global Lending, Legal Technology & JPMSE Legal

Position Overview:Business Assistant Analyst to provide strategic support to 3 Legal Managing Directors across Global Lending, Legal Technology and Head of JPMSE Legal /Senior Country Counsel Germany, which incorporates support in our EMEA ex-UK locations and responsibilities for managing our in house legal secondee process, alongside support to the Capital Markets group. This high-impact role involves collaboration with top-tier Legal leaders and senior counterparts across the firm, delivering a complex global facing set of responsibilities, and supporting to drive key business objectives. The ideal candidate will possess exceptional leadership and relationship management skills, with the ability to navigate a dynamic, multinational business landscape.

Key Responsibilities:

• Strategic Executive Support:
  • Full ownership of executive diary and time management, coordinating with global senior stakeholders to optimize scheduling and logistics.
  • Provide executive support to Global Practice Group heads and senior leaders within the Legal department.
  • Adhoc support to broader team
  • Regional ownership for secondee process
• Leadership in Business Relationship Management:
  • Act as a point of contact for outside counsel on behalf of senior lawyers.
  • Cultivate and maintain strategic business relationships across the organization, partner with Business Management Office and broader support groups
  • Management of onboarding/offboarding secondees to the legal Department.
• Global Event and Meeting Leadership:
  • Lead the planning and execution of high-profile events, including offsites, town halls, and legal conferences.
  • Direct logistics and agenda management for senior executive visits, collaborating with cross-functional teams and counterparts.
• Talent Acquisition and Development Oversight:
  • Support Global Senior Stakeholders with the legal recruitment strategy, ensuring alignment with HR process.
  • Spearhead onboarding and orientation programs for new joiners, in partnership with business management and other functional groups.
• Comprehensive Travel and Financial Management:
  • Coordinate complex global travel logistics, including flights, Visa’s, accommodation, and ground transportation.
  • Manage travel budgets, pre-authorizations, and expense processing within corporate policy.
  • Legal Expense and Invoice management
• Advanced Documentation and Reporting:
  • Prepare pre-meeting materials, create PowerPoint presentations, and support legal documentation processes.
  • Manage practice group organizational charts, headcount forecasting, and strategic reporting.
  • Proactive management of confidential external, time sensitive correspondence.
• Process Innovation and Implementation:
  • Develop and implement innovative processes for filing systems, budget tracking, and stakeholder engagement in line with Practice group requirements.
  • Oversee the management of legal technology and applications, ensuring optimal utilization.
• Executive Training and Mentorship:
  • Implement and champion a "Train the Trainer" program to support VP lawyers.
  • Enhance administrative capabilities across the legal team in partnership with the Assistant Supervisor.

• Industry Leadership and Initiative:
  • Stay informed about industry trends and become an integral part of the legal group.
  • Active group participations in Legal focused initiatives.
  • Lead and participate in business resource groups and initiatives.
  • Drive organizational culture and engagement.

Essential Skills and Experience:

• Proven ability to build and maintain strong relationships at all organizational levels.
• Expertise in complex global diary management with full competency in Outlook.
• Strong judgment and ability to manage competing priorities effectively.
• Executive-level in person communication skills through various modes.
• Experience in arranging complex, multi-leg International travel itineraries.
• Proactive problem-solving skills with the ability to offer independent solutions.
• Advanced technical capabilities, strong awareness of firms Technology.
• Professional and polished demeanour, maintaining composure under pressure.
• Positive, common-sense attitude with a strong desire to learn and collaborate with Business Assistants and support groups in person and across remote locations.
• Flexibility and adaptability to change, with the ability to pivot quickly.
• Initiative-driven, ensuring tasks are completed with a deadline driven approach, without prompting.
• High attention to detail and full ownership to completion.
• Strong teamwork ethic, capable of building and maintain networks and ability to cover additional roles and responsibilities.
• Ability to quickly understand the organizational landscape and key stakeholders.

This role offers the opportunity to work in a fast-paced, global environment, supporting senior leaders and contributing to the success of our Legal functions.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.