Events Marketing Specialist

AlixPartners, LLP; London; Hybrid; GBP 35,000 - 65,000; Full time

Job description

Events Marketing Specialist

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person at an AlixPartners office on Tuesday, Wednesday, & Thursday, and remote working options for Monday and Friday.

What you’ll do

In this position on AlixPartners’ Marketing team, you will play a critical role in planning and executing high-quality internal and external events across EMEA. The right candidate will have demonstrated experience supporting the production and management of multiple large and small-scale events.

The Events Marketing Specialist is a full-time role located in London and reports to the EMEA Events Lead. Paid relocation is not available for this position.

• Support the planning and execution of Firm events, including:
  • Work with the Global Events Team and internal stakeholders to determine event needs; assist with the development of responsive concepts and programs.
  • Assist with the coordination of event content and materials with internal and external speakers; work with internal stakeholders to develop targeted invitation lists.
  • Collaborate with graphics department to assist in the development of invitations, presentation documents, signage, and other event materials, ensuring all content is brand compliant.
  • Assist with preparation of RFPs. Work with external vendors in collecting RFP responses.
  • Facilitate contract reviews with legal and procurement departments.
  • Maintain payment calendar and process invoices.
  • Assist with pre-event logistics such as liaising with vendors, timely communicating any issues to the Events Team and monitoring resolution.
  • Assist with the day-of logistics involving external vendors and overseeing guest/participant activities.
  • Maintain invitation lists in the Firm’s CRM system. Provide timely attendance reports to Events Team and internal stakeholders.
  • Assist with event invitation mailers through our event email platforms.
  • Communicate with invitees and guests regarding registration questions.
  • Assist with the production of webinars.
  • Consolidate and analyse post-event feedback from debriefing meetings and surveys; help identify best practices and recommend areas for improvement.

• Maintain a comprehensive annual events calendar.
• Monitor activities against deadlines and budgets; proactively communicating issues, potential solutions, etc. to Events team.
• Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

What you’ll need

• Bachelor’s degree highly preferred.
• Previous relevant experience, preferably in a professional services firm.
• Demonstrated effective project management and problem-solving skills.
• Excellent initiative-taking, adaptability, and organizational skills to meet deadlines under tight timeframes.
• Collaborative style and customer-service mindset with the ability to interact professionally with a diverse group of people at all levels.
• Excellent organisation and time management skills with the ability to prioritize tasks and adapt to changing circumstances while maintaining a high attention to detail.
• Must be willing to travel within EMEA.
• Excellent written and verbal communication skills in English.
• Willingness to work outside of normal U.K business hours, including evenings and weekends as events and projects arise.
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organization.
• Must be currently authorized to work in the UK. No VISAs available for this position.

The firm offers market-leading benefits that provide flexible options to support our employee’s needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning.

The benefit type and level differ per location.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

#LI-KL1

#LI-Hybrid