HR Administrator (Maternity Cover)

This is NewCold

NewCold is a service provider in cold chain logistics with a focus on the development and operation of large, highly automated cold stores. NewCold strives to be crucial in the cold chain of leading food companies by offering advanced logistic services worldwide. We use the latest technology that empowers our people to handle food responsibly and guarantee food safety in a sustainable way. We challenge the industry, believe in long-term partnerships, and deliver solid investment opportunities that enable next-generation logistic solutions.

NewCold is one of the fastest-growing companies in cold chain logistics. We are expanding our teams to support this growth. More information on NewCold can be found on www.newcold.com and our social media.

About the vacancy

Purpose of the Position:
The HR Administrator role is designed to support the Warehouse HR team in various administrative tasks essential for the smooth functioning of HR operations. This includes assisting in the onboarding process, managing probation reviews, handling leaver processes, and responding to HR inquiries. By efficiently managing administrative duties, the HR Admin enables the HR Advisor to focus on strategic initiatives and providing effective HR support to employees and management. This role presents an ideal opportunity for individuals looking to embark on their HR journey, providing valuable hands-on experience and exposure to various aspects of HR administration and operations.

Hours of Work: 40 hours per week.

Contract: 6 months initially.

Main Tasks and Duties:

1. Facilitate a smooth onboarding process for new employees using our Cornerstone HR system. This includes verifying right-to-work documentation, updating relevant systems with this information, and communicating new starter details to relevant teams. Additionally, post job requisitions, collaborate with managers to identify recruitment needs, and relay information to the HR Advisor for further action.
2. Oversee administration tasks across various systems, including HR, payroll, and time and attendance systems.
3. Manage reference requests for both employment and financial purposes utilizing document templates.
4. Execute employee life cycle processes such as probationary reviews, handling leavers, and assisting with contractual changes. Ensure all necessary steps are completed in a timely and efficient manner.
5. Coordinate and execute mail merge projects for various HR communications.
6. Serve as the first point of contact for HR-related queries, providing initial assistance or escalating issues as necessary.
7. Manage information requests in compliance with GDPR regulations.
8. Direct managers to relevant forms, policies, and Standard Operating Procedures (SOPs) as needed.
9. Generate and compile weekly and monthly reports from various sources, including forms and the Employee Relations (ER) tracker.
10. Support the implementation of the NewCold Academy Project, ensuring engagement and participation from all employees.
11. Act as a note-taker during meetings, accurately documenting discussions and decisions.
12. Assist in any other HR-related projects.
13. Provide support to the payroll department as needed.

Job Requirements:

1. CIPD Qualification - Level 3 or Level 5.
2. 5 GCSE A-C or equivalent.
3. 3 years experience in an HR administrator role.
4. Skills: Strong organisational skills, Excellent verbal and written communication abilities, Proficient in MS Office (Word, Excel, PowerPoint) and HR software, Attention to detail and ability to handle sensitive information confidentiality, strong ability to work independently and as part of a team.

Are you up for the job?

If you are interested in this vacancy and would like to apply, please make sure that you leave your CV in English.

Why would you want to work for NewCold?

With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.