HR Assistant

Medpace; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job description

Job Summary

Are you passionate about learning, growth, and making a difference in HR?

We’re looking for an enthusiastic office-based HR Assistant to support our international HR team with daily operations, employee relations, and HR projects across EMEA with a focus on the UK. This role provides an excellent opportunity to develop your HR skills and gain experience with all facets of HR administration.

Responsibilities

• You will maintain and update HR systems for employee information and time management, ensuring accuracy and timeliness in data entries and deadline tracking.
• You will manage employee files by handling contract amendments, updating records for current and former employees, and ensuring data accuracy.
• You will be responsible for creating essential HR documents, such as employment contracts, certificates, and reports, while maintaining confidentiality.
• You will provide administrative support in the recruitment and onboarding processes, assisting with scheduling, document creation, and onboarding preparations.
• You will act as the first point of contact for candidates, shaping the candidate experience by arranging interviews and responding to candidate inquiries.
• You will handle sensitive employee information with care and ensure compliance with data protection regulations.
• You will collaborate with internal departments on HR-related needs to support smooth interdepartmental operations.
• You will schedule and monitor health and safety appointments for employees to ensure compliance with occupational health requirements.
• You will assist with HR projects and marketing initiatives under the guidance of HR Managers and Generalists, contributing to employee engagement and HR branding efforts.
• You will manage communication with external bodies such as health insurance providers, social security offices, tax authorities, and immigration offices as needed.

This position is office-based in London.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent.
• Minimum of 2 years’ experience in a similar HR / administrative role.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Strong attention to detail and organizational skills.
• Excellent communication skills and a customer-focused approach.
• Ability to handle sensitive information with confidentiality and professionalism.

If you’re looking to join a dynamic team and grow your career in HR, we’d love to hear from you!