Executive Business Coordinator

Roofing Talent America; Hamilton; On-site; GBP 30,000 - 50,000; Full time

Job description

Executive Business Coordinator

Location: Hamilton, Scotland (Office-Based)
Hours: 11:30 AM - 8:30 PM Monday to Thursday, 12:00 PM - 5:00 PM Friday
Salary: Competitive + Performance Based Bonuses

About Roofing Talent America

Roofing Talent America is the market leader in roofing recruitment, connecting America’s top roofing contractors with technically and culturally fit candidates—fast. We operate at a high level, with ambitious growth goals and a commitment to excellence in everything we do.

The Role: The Backbone of Our CEO’s Success

This is not your average admin role. As our Executive Business Coordinator, you’ll be at the core of our operations, keeping the CEO and leadership team efficient, organized, and focused on driving the business forward. You will be trusted with high-level responsibilities, ensuring smooth international travel, managing communication with clients, and handling vital company processes. If you love being the person who makes everything run like clockwork, this is the role for you.

Your Responsibilities:

1. CEO Travel & Diary Management – Book flights, hotels, transfers, and coordinate the CEO’s schedule for international trips.
2. Inbox & Communication Management – Take ownership of the CEO’s inbox, responding to clients and ensuring key matters are handled efficiently.
3. Internal Document Coordination – Keep company documents organized, ensuring quick access to critical information.
4. Company Data & Reporting – Track and compile staff stats, key performance metrics, and business insights for CEO review.
5. Executive Support – Assist the COO and Business Director as needed, ensuring seamless collaboration across leadership.
6. Finance & Payments – Handle invoices, track commissions, and chase outstanding payments.
7. Marketing & Content – Help coordinate the marketing content calendar and assist with content creation.
8. Office & Operations Management – Keep the fridge stocked, maintain a tidy office, and create an organized, high-performance environment.
9. Training & Events – Organize company training, team events, and celebrations to keep morale high.
10. Staff Recognition – Ensure staff feel valued by organizing birthday presents and celebrations.
11. General Executive Assistance – Support the CEO with any admin-heavy tasks, allowing him to focus on high-level business strategy.

Who You Are:

1. A highly organized problem solver who thrives on keeping everything running smoothly.
2. Proactive and resourceful—you anticipate what needs to be done before being asked.
3. A strong communicator who can manage client relationships with professionalism.
4. A detail-oriented multitasker who can juggle multiple responsibilities without dropping the ball.
5. Someone who thrives in a fast-paced, high-performance environment.
6. A trusted right-hand person who understands the importance of confidentiality and discretion.

Why Join Roofing Talent America?

1. Work directly with the CEO and leadership team, playing a vital role in the company’s success.
2. Be part of a fast-growing, industry-leading company with ambitious goals.
3. A dynamic, rewarding environment where no two days are the same.
4. Competitive salary with performance-based bonuses.
5. 5x therapy sessions paid for by the company—because mental health matters.
6. 4x mindset coaching sessions paid for by the company—level up your thinking and performance.
7. 90-minute lunch for health and wellness-related activities—whether it's the gym, a walk, or recharging.

Ready to Own This Role?

If you are obsessively organized, thrive under pressure, and love being the person who makes everything happen, we want to hear from you. Apply now and be a key part of our journey to the top.

INDHP