Kingston County Court - Admin Officer (AO)

Brook Street; Kingston upon Thames; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Admin Officer for a temporary contract role with an immediate start. This opportunity offers a chance to work in a dynamic environment, supporting the Kingston County Court. Responsibilities include preparing reports, managing filing systems, and clerking civil and family courts. Ideal candidates will excel in communication and organization, using tools like MS Excel to ensure smooth operations. Join a diverse and inclusive team where your contributions will be valued, and help deliver exceptional service in a crucial role.

Qualifications

• Ideal candidates should have excellent communication and organizational skills.
• Experience with office tools like MS Excel is essential.

Responsibilities

• Prepare papers and files for court and maintain filing systems.
• Draft standard letters, reports, and assist court users.

Skills

Excellent oral and written communication skills

Organizational skills

Teamwork

Tools

MS Excel

Office equipment

Job description

Up to £14.75 per hour + Holiday and Pension

Admin Officer
Contract: September 2025
Salary: £14.75
Location: Kingston, Outer London
5 day's work setting

This is a temporary contract role until September 2025 for Admin officer's role with an immediate start date (Compliance dependant) for a 6 months duration with a possible extension offering 5 days in office work setting and a London location. (Kingston)

Job Description:
This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Kingston County Court as an Administrative Officer responsibilities, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.

Key Responsibilities:

Administration

• Preparing papers and files for court, tribunals, hearings and meetings
• General photocopying and filing
• Creating and updating records on in-house computer system and data input
• Post opening and dispatch
• Booking, preparing and organising meeting rooms, supporting training courses and other group activities
• Preparing meeting agenda, joining instructions, handouts etc.

Drafting

• Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions

Operations

• Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
• Assisting court users, supporting listing and rota management, checking files
• Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc, including the use of chip and pin
• Handling counter (face to face), written and telephone enquiries
• To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
• To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects
• To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-coordinator, H+S roles

Processing Casework

• Including standard documentation and information, court orders, claims, fines and fees, legal aid
• Resulting courts accurately, interpreting accurately the information required on a court file
• To work to workload targets in terms of throughput and accuracy

Checking and Verifying

• Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures
• Ensuring compliance and administration documentation meet quality standards

Collecting and Assembling Information

• For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
• Work may require interpretation of source materials, preparation of bundles, chasing
• Role holders will need to modify and adjust information and make decisions to allow work to be completed
• Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required

Undertaking Calculations

• Produce basic statistical analysis reports and where required, process financial information
• Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
• Spending limited sums of money on behalf of an office or unit
• Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.