Fundraising Systems Coordinator

The Music Works; Gloucester; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

An established industry player is seeking a Fundraising Systems Coordinator to enhance their fundraising efforts and transform young lives through music. This role involves managing funding applications, maintaining donor records, and implementing a new CRM system to streamline operations. The ideal candidate will possess strong IT skills and experience in fundraising operations, ensuring effective communication with stakeholders. Join a passionate team dedicated to inclusivity and diversity, and enjoy flexible working arrangements along with numerous professional development opportunities.

Benefits

Pension (3% of salary)

Flexible working

Staff training and development opportunities

Cycle to work scheme

Enhanced Maternity policy

Wellbeing and social programme

Annual leave (22 days + bank holidays)

Additional unpaid leave options

Supportive team culture

Qualifications

• Experience in fundraising operations or grant management.
• Strong IT skills with CRM and project management tools.

Responsibilities

• Coordinate fundraising operations and manage a diverse portfolio of funders.
• Implement and manage a new CRM system for fundraising.

Skills

CRM Systems

Project Management Tools

Organizational Skills

Interpersonal Communication

Attention to Detail

Tools

Project Management Software

CRM Software

Job description

Fundraising Systems Coordinator

We're seeking a Fundraising Systems Coordinator to coordinate fundraising operations and help transform young lives through music.

Position: Fundraising Systems Coordinator

Location: Gloucester/hybrid (minimum of 2 days in the office per week)

Hours: Full-time or Part Time, (phone number removed) FTE (30-37.5hrs week)

Salary: GBP28,000 - GBP32,000 pro rata

Contract: Permanent

Closing Date: Sunday 1st June, 5pm

The Role

As Fundraising Systems Coordinator, you ll play a vital role in ensuring the smooth running of the charity s fundraising operations. Working closely with the Head of Fundraising, you ll manage a diverse portfolio of funders, grants, and donations, enabling them to meet fundraising targets and support young people across Gloucestershire.

Key responsibilities include:

• Supporting the implementation and management of a new CRM system to streamline fundraising operations
• Coordinating the submission and reporting of over 80 funding applications annually
• Managing communications and reporting processes for active grants
• Maintaining accurate donor and funder records in line with GDPR
• Leading funder stewardship, ensuring regular tailored communication with funders
• Researching new funding opportunities and presenting findings to senior leadership
• Writing small funding applications using existing resources (with support provided)
• Coordinating a small programme of fundraising cultivation events
• Providing administrative support to the fundraising team, including organising meetings, taking minutes, and staying informed on sector developments

About You

The ideal candidate will have experience of using project management tools/workflows/CRM systems, understand the importance of data in demonstrating impact and be able to manage an ever-evolving range of priorities, deadlines and specific funder requirements.

Essential skills and experience include:

• Strong IT and systems skills, including CRM and project management tools
• Experience in fundraising operations, grant management or similar roles
• Excellent organisational skills and attention to detail
• The ability to manage multiple priorities and deadlines effectively
• Strong written and interpersonal communication skills
• Based within commuting distance of Gloucester

It would be a bonus if you also have:

• Experience in fundraising stewardship or stakeholder engagement
• Knowledge of Gift Aid and UK giving patterns
• Experience working in the arts, youth, voluntary or community sectors

About the Organisation

With a mission to inspire and transform young lives through music, the organisation aims to break down barriers and build confidence, self-belief, and motivation among young people, enabling them to reach their full potential in both music and their lives. This work focuses on inclusivity and diversity, engaging with under-represented young people, particularly those from challenging circumstances.

Benefits include:

• Pension is 3% of basic salary
• Flexible working
• Lots of staff training and development opportunities
• Cycle to work scheme and a shower at work so we encourage you to be active
• Enhanced Maternity policy
• Wellbeing and social programme for staff
• Annual leave entitlement: 22 days plus bank holidays plus all the days between Christmas and New Year
• Staff can request additional unpaid leave throughout the year
• A really amazing staff team and culture

You may also have experience in areas such as Fundraising Officer, Development Coordinator, Grants Officer, Fundraising Administrator, Development Assistant, CRM Coordinator, Philanthropy Assistant etc.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.