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Project Executive

Lipton Media

Greater London

Hybrid

GBP 30,000 - 50,000

Full time

30+ days ago

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Job summary

An established industry player is seeking a highly motivated Project Executive to support its Projects Department. This role involves planning and scheduling project meetings, preparing documentation, and ensuring effective communication across project teams. You'll play a crucial part in engaging stakeholders and measuring project KPIs. With the flexibility of working both in-office and remotely, this position offers a competitive salary and numerous benefits, including generous annual leave and personal development opportunities. If you're passionate about project management and thrive in a collaborative environment, this opportunity is perfect for you.

Benefits

Competitive salary
Flexibility of working in office / remotely
25 days annual leave
Private pension scheme
Two days paid leave for volunteering
Personal training budget
Referral scheme for new employees
Regular team gatherings

Qualifications

  • 1-3 years of experience in an administrative role, preferably in FinTech.
  • Exceptional writing and organizational skills are essential.

Responsibilities

  • Plan and schedule project meetings, preparing agendas and notes.
  • Ensure good engagement across project teams through regular updates.

Skills

Administrative Skills
Writing Skills
Time Management
Organizational Skills
Interpersonal Skills
Stakeholder Management

Education

1-3 years of administrative experience

Job description

Project Executive

10 Month Contract

4-5 Days a week (flexible)

Office – 1 day a week

London

Leading membership association seeks a highly motivated Project Executive.

The Project Executive will support the function and delivery of the Projects Department by planning and scheduling project meetings, preparing agendas and meeting notes, keeping documentation updated, recruiting new members into project and reporting on the key KPIs, measuring engagement and output.

The Project Executive will be responsible for ensuring good engagement across seven project teams through regular touchpoints via emails, calls and in-person meetings.

The Projects Executive will communicate regular updates to the wider business on developments within the projects.

Key Responsibilities
  1. Create agendas for the project meetings and establish strong relationships with project team members and external stakeholders.
  2. Transcribe and write up meeting notes and develop takeaway actions during project meetings.
  3. Use emails to encourage attendance of project members, as well as contribution to the delivery of project activities (whitepapers, workshops, webinars, consultation responses etc).
  4. Monitor project member numbers and levels of engagement, providing monthly updates to the projects and membership departments.
  5. Oversee the development of documentation relating to project (from meeting notes and agendas, to presentations, the company brochure and website).
Skills, Experience & Personal Attributes
  1. Circa 1-3 years of admin experience. Interest in the FinTech space desirable.
  2. Exceptional writing abilities and impeccable attention to detail.
  3. Outstanding time management and organisational skills.
  4. Excellent communicator with exceptional interpersonal skills.
  5. Approachable and positive and able to lead and support all stakeholders.
  6. Stakeholder management is essential.
  7. Able to work as part of a team but take responsibility for managing key relationships and related activities from the projects.
Benefits
  1. Competitive salary.
  2. Flexibility of working in office / remotely.
  3. 25 days annual leave per year (increasing annually with tenure, plus day off for birthday).
  4. Private pension scheme.
  5. Two days paid leave per year for volunteering.
  6. Personal training and personal development budget per year.
  7. Referral scheme for new employees.
  8. Regular team gatherings and outings.
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