Part Time PA / Board Coordinator

The Maine Group; London; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

An established industry player in the property sector is seeking a part-time PA/Board Coordinator to support high-profile executives. This role offers a blend of office presence and remote work, requiring flexibility in hours, especially around Board meetings. Ideal candidates will have experience coordinating Board processes, managing demanding schedules, and communicating effectively with executives. Join a supportive environment where your organizational skills will make a significant impact and help streamline executive operations.

Qualifications

• Experience coordinating Board papers and meetings.
• Proven ability to liaise with high-profile executives.
• Excellent written and verbal communication skills.

Responsibilities

• Manage diary of Chairman and other Executives.
• Prepare and circulate meeting agendas and minutes.
• Make travel arrangements and procure office supplies.

Skills

Board Coordination

Diary Management

Communication Skills

MS Office Proficiency

Flexibility

Tools

SharePoint

Job description

Part Time PA /Board Coordinator

We are working with a well-established property group based in the West End of London. They are seeking a part-time PA /Board Coordinator to work between 16-24 hours per week over four days (Tuesday to Friday) with some office presence and some remote working.

The role is for not just PA support but an experienced Board coordinator who can interface with a high profile, demanding Chairman, Leadership team and external Board of Directors. The working hours will be agile but will ramp up quarterly around Board and committee meetings to handle the extra coordination of these processes, so we need a candidate who is flexible on working hours.

Duties

• Manage diary of Chairman, COO and other Executives
• Engage and co-ordinate with Board members and their admin teams
• Liaise with outsourced providers, accounting, property, legal, marketing services
• Manage the schedule of daily/weekly/monthly reoccurring meetings and book rooms accordingly
• Prepare and circulate meeting agendas, minutes, notes and other supporting documentation
• Prepare and disseminate correspondence
• Proofread, sense check and finalise official documentation
• Make travel arrangements
• Procure office supplies and ensure stock levels
• Data input
  

You

• Experience coordinating Board papers, meetings and processes
• Proven ability to liaise with demanding, high-profile executives and non-executives
• Experience as a Senior EA and abilty to deftly manage schedules and actions
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office and SharePoint sites
  

This role will be hired on a freelance or contractor basis, rather than a permanent contract. If you are an experienced board level PA and have experience in coordination of Board processes and liaising with Board executives and seeking part-time work in a lovely environment, then please do apply!