Assistant Category Manager Calderdale and Huddersfield Solutions Ltd

Calderdale and Huddersfield NHS Foundation Trust; Huddersfield; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in healthcare is seeking a Procurement Officer to support the Senior Category Manager in delivering procurement and contracting activities. This role involves working collaboratively with internal and external stakeholders to ensure ethical sourcing of products and services while adhering to procurement policies and regulations. The successful candidate will engage in a variety of procurement activities, including e-tendering and supplier management, to drive savings and value for money. Join a dedicated team committed to excellence in service delivery and make a meaningful impact in the healthcare sector.

Qualifications

• Experience in procurement and contracting within a healthcare setting.
• Strong understanding of public procurement regulations and best practices.

Responsibilities

• Support procurement activities to ensure compliance with Trust objectives.
• Conduct due diligence and manage supplier relationships effectively.

Skills

Procurement Management

Contract Management

Stakeholder Management

Analytical Skills

Negotiation Skills

Attention to Detail

Education

Degree in Business or related field

Tools

Atamis

e-Tendering Systems

Job description

You will support the Senior Category Manager working to deliver procurement and contracting activity within the Clinical Category area. You will work with staff, suppliers and contractors to deliver procurement activity to source products, goods, and services ethically at competitive prices and ensuring that CHS, the Trust and our partners follow procurement policies, regulations, and best practice, to deliver savings and value for money.

The Post Holder

Support relevant category management initiatives and work across divisions were applicable and as directed by the Senior Category Manager and/or Head/Deputy of Procurement and Supplies.

Renew, rationalise and consolidate procurements and contracts and award new ones in the most cost effective manner.

Develop strong working relationships with all stakeholders, both internal and external, promoting a culture of shared responsibility for procurement issues within the context of Trust objectives.

Undertake and ensure robust Tendering and Contracting activity via Atamis in line with SFIs, PCRs and PSR.

Work closely with the other procurement colleagues and divisional staff to ensure that all aspects of the procurement agenda are covered in support of the Trusts objectives.

Main tasks

Delivery a wide range of procurement activities, to enable best practice, including running e-tendering via Atamis, e-evaluations and logging information and data appropriately including; maintaining, keeping, and reporting up-to-date statistical and other data, all in line with the Public Contract Regulations 2015, Procurement Act, Provider Selection Regime and local/corporate procurement policies.

Monitor commercial benefits and status of procurement projects, for example, spend and trend analysis, cost-benefit analysis saving profile - forecast and actual; and may utilise that information to lead procurement decisions, lead supplier reviews and developing reports for other parties, such as the Senior Category Manager or Head of Procurement.

Conduct due diligence in supplier sourcing - undertake the pre-qualification of potential suppliers using appropriate tools, including financial stability, insurance levels, technical capacity, sustainability, and ensuring that health and safety policies are in place in line with legislation, the relevant organisational policies and responsible procurement considerations and record findings.

Coordinate and manage supplier and stakeholder meetings in line with the e-tendering activity thorough to contract award and implementation where relevant.

At CHS We Understand The Differences In Delivering Our Services In Complex Environments And We Have a Flexible Approach To Meet The Needs Of Our Customers. Our Estates And Facilities Management Functions Alongside Our Medical Engineering, Decontamination And Procurement Service, Provides The Following

Fully managed estate and building maintenance

Medical engineering/equipment maintenance/ decontamination

Procurement advice, guidance and governance

Capital project management

Transport

Grounds maintenance.

Portering

Catering

Cleaning (including robot and deep cleaning)

All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Main tasks

Delivery a wide range of procurement activities, to enable best practice, including running e-tendering via Atamis, e-evaluations and logging information and data appropriately including; maintaining, keeping, and reporting up-to-date statistical and other data, all in line with the Public Contract Regulations 2015, Procurement Act, Provider Selection Regime and local/corporate procurement policies.

Monitor commercial benefits and status of procurement projects, for example, spend and trend analysis, cost-benefit analysis saving profile - forecast and actual; and may utilise that information to lead procurement decisions, lead supplier reviews and developing reports for other parties, such as the Senior Category Manager or Head of Procurement.

Conduct due diligence in supplier sourcing - undertake the pre-qualification of potential suppliers using appropriate tools, including financial stability, insurance levels, technical capacity, sustainability, and ensuring that health and safety policies are in place in line with legislation, the relevant organisational policies and responsible procurement considerations and record findings.

Coordinate and manage supplier and stakeholder meetings in line with the e-tendering activity thorough to contract award and implementation where relevant.

Undertake market research, benchmarking, and stakeholder engagement in order to assist and inform your sourcing process in line with the most appropriate policies on corporate and social responsibilities.

Advise key internal and external stakeholders on the procurement policies and procedures within the organisation.

Respond promptly to internal and external queries requests for advice.

Identify and monitor the demand for goods and services, including historic and future demand/trends and ensuring that deliveries of goods and services meet the organisation needs.

Liaise with ICS/WYAAT colleagues and groups to be the representation voice of CHS/CHFT for collaborative procurement activity across the region.

Investigate and resolve accounts payable and purchase order queries, ensuring that all necessary internal procedures e.g. goods receipting have been carried out.

Support the Senior Category Manager to develop and deliver a category procurement workplan plan.

Lead procurement and contracting activity in line with CHS/CHFT financial procedures.

Work closely with the other procurement colleagues and divisional staff to ensure that all aspects of the procurement agenda are covered in support of CHS/CHFT objectives

Ensure all category procurement activity is carried out in a compliant and timely manner under the SFIs and PCRs

Maintain category contract register and ensure that all contracts are in place and renewed in line with department KPIs and PCRs.

Savings

Identify and deliver CIP and non-CIP efficiencies.

Continually review the route to market for goods and services ensuring that established arrangements eg open procurements, utilisation of national/regional frameworks continue to offer best value for money.

Work collaboratively to deliver savings opportunities.

Compliance

Compliance to both internal and best practise processes and procedures which achieve best value for money when procuring products & services whilst also ensuring compliance with contracts and Trust/EU standard procurement practice.

Knowledge of contract management and Social Value including mandatory training which underpin the requirement of the Cabinet Office Standards for contract management and social value.

Ensure that the Trusts Standing Financial Instructions (SFIs), Public Procurement Legislation, Procurement Act 2024, Provider Selection Regime, CHS/Trusts and NHS procurement policies and procedures are adhered to at all times.

Assist in the implementation of operational policies and procedures and support activities which ensure compliance to accredited standards awarded to the organisation.

Suppliers/Supply

Supporting supplier management to ensure compliance to contractual arrangements, KPIs and specifications.

Providing support in the event of market disruption and supplier failure which causes an issue with supply/service delivery.

Stakeholder

Effective stakeholder management undertaken during procurement activities/projects to ensure best outcomes are achieved for all parties.

Provide procurement support to staff working on procurement tasks.

Develop strong working relationships with procurement colleagues and managers promoting a culture of shared responsibility for procurement and contract initiatives.

Collaboration

Engage and deliver collaboration activities with ICS/WYAAT colleagues to rationalise products, services and suppliers, and agreeing and achieving savings and other value added benefits.

Self Management

Attend all mandatory training as required by CHS/Trust including Central Commercial Function and Cabinet Office training.

Participate in the annual appraisal process including putting in place development plans.

Seek advice and support from line manager and other colleagues within the procurement team.

Be open to change, amend working practices in response to changes in process with a positive attitude.

Be open, honest, respectful and reliable.

Be enthusiastic and passionate when adhering to company values and engaging in your personal development.

Be attentive to the detail in any procurement and negotiation activity.

Be professional, impartial and unbiased in your communication, advice and recommendations to procurement stakeholders or colleagues.

Job Dimensions

Procurement and contract experience

Attention to detail

Analytical

Negotiation and influencing skills

Stakeholder Management

IT literate

Performance Measures and KPIs

Delivery to contracting deadlines

Compliance with organisation procurement guidelines

This advert closes on Monday 19 May 2025

Proud member of the Disability Confident employer scheme

Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.