HR Administrative Assistant. Job in Belfast Education & Training Jobs

Blue Arrow; Belfast; On-site; GBP 27,000 - 33,000; Full time

Job summary

A leading company in Belfast is seeking an HR Administrative Assistant to provide comprehensive HR support. This role involves recruitment administration, payroll management, and maintaining HR data accuracy. Ideal candidates will have strong IT skills and experience in HR or payroll environments, with a commitment to confidentiality.

Qualifications

• At least one year's recent administration experience in HR or payroll.
• Proven ability to maintain confidentiality in an office environment.
• Experience with HR Information Systems is advantageous.

Responsibilities

• Provide comprehensive HR administrative services and support recruitment.
• Assist with payroll administration and maintain accurate employee records.
• Organize learning and development events and manage general HR queries.

Skills

HR administration

Office administration

Data accuracy

Confidentiality

IT skills

Education

Five GCSE passes at Grade C or above

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

HR Administrative Assistant. Job in Belfast Education & Training Jobs

Job Role: HR Administrative Assistant Location: Stranmillis, Belfast Pay rate: £13.08 per hour Hours: 36.5 per week- Monday to Thursday 850am-5pm, Friday 850am- 425pm Start date: Monday 2nd June 2025 Duration: 12 MONTHS, WITH POSSIBILITY OF EXTENSION/PERMANENCY Please note a Basic Access NI check required before commencing role. Your role: To provide a comprehensive Human Resources (HR) administrative service. The post holder will process confidential and sensitive information in relation to recruitment, attendance, payroll and general HR issues. The post holder will maintain HR data on a Human Resource Information System providing accurate information and reports and participate fully in the support of the HR service for the University College. Your responsibilities: Recruitment and Equality and Wellbeing- 1. Support with all HR recruitment administration and adhere to all necessary timescales. 2. Assist with equality monitoring and annual statutory returns. 3. Support the on-boarding of new staff including system set up, the issue of contracts of employment and assist with probation documentation. 4. Assist in the organisation and administration of health and wellbeing activities and events. Attendance, Payroll and Employee Record Management- 1. Support the overall monthly HR/payroll administration and adhere to all necessary timescales. 2. Assist with finance/payroll queries on a monthly basis. 3. Enter all fit notes received in the HR Department on HRIS. To assist with updating and ensuring accurate employee records on the HRIS. 4. Make Occupational Health appointments for staff and assist with administration relating to such appointments. Learning and Development- 1. Assist with the organization and administration associated with internal and external learning and development events, including sourcing quotations, booking rooms, hospitality etc. 2. Input learning and development records on HRIS and enter reminders on HRIS to ensure statutory training is undertaken within the required timescales. General Office Duties 1. To carry out a wide range of generalist administrative HR duties including calculating and administering annual leave, administering probationary and induction processes, 2. Maintain the HR inbox and follow up on routine correspondence. 3. Assist with general HR queries and escalate matters to the appropriate senior HR colleague, if required. 4. To provide minute taking for HR/employee relations meetings, as required. 5. To oversee an effective record management process within the HR Office, this includes accurately processing employee information on PAMS as well as ensuring other record management systems are updated correctly and in a timely manner. You will have: 1. At least five GCSE passes or equivalent at Grade C or above, to include qualifications that demonstrate literacy / proficiency in English language and numeracy. 2. At least one year's recent administration experience working in an HR or training or payroll office environment. 3. Excellent IT skills, with demonstrable experience of using Microsoft Word, Excel and Outlook. 4. Proven ability to work with data ensuring high levels of accuracy. 5. Experience of working in an environment in which confidentiality must be maintained. 6. Previous experience of using HR Information Systems and E-recruitment portals would be advantageous but not essential. To apply for this role, please complete the form below by filling out your name and contact details, and attaching your CV. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people. Skills: HR administration office

If you have any questions about Education & Training Jobs, or would like to know more, please contact us .