Sales Ledger Assistant

PD&MS Group; Aberdeen City; On-site; GBP 22,000 - 28,000; Full time

Job summary

PD&MS Group is seeking a Sales Ledger Assistant for their finance team in Aberdeen. The role involves accurate data entry, invoice preparation, and maintaining customer relationships. Candidates should have a background in finance or relevant qualifications. Full training will be provided to ensure success in this position.

Qualifications

• Educated to Standard Grade Level or equivalent.
• Experience with corporate systems, preferably Sage.
• Proficient in MS Office, especially Excel.

Responsibilities

• Prepare draft invoices for approval and issue final customer invoices.
• Liaise with Project Managers and handle customer invoice queries.
• Perform Month End reconciliations and maintain accounting records.

Skills

Proficient in MS Office

Excellent written and spoken English

Education

Standard Grade Level or equivalent with passes in Mathematics and English

Tools

Sage

Job description

Construction Engineer | English | WORK PACK DEVELOPMENT E&I

PD&MS Group has a great opportunity for a Sales Ledger Assistant to join our progressive Finance team based in Aberdeen on a full-time, employee basis.

The Sales Ledger Assistant is responsible for accurate and efficient data entry into the Sales Ledger, adhering to relevant accounting controls and procedures, maintaining good customer relationships, and producing and reporting Sales Ledger information as required.

We are seeking candidates with some exposure to a similar finance role or recent finance qualification holders seeking their first role; full training will be provided.

Responsibilities

1. Prepare ‘draft’ invoices for approval (RTC, SC, Fixed Price & Third Party Charges).
2. Liaise with Project Managers, Cost Engineers, and other relevant parties.
3. Issue accurate ‘final’ customer invoices and backup documentation within KPI timescales.
4. Upload invoices into client systems as necessary.
5. Post receipts and allocate payments on Sage 200.
6. Enter receipts into Cashbook / other accounting records.
7. Handle incoming customer invoice queries.
8. Prepare and issue Credit Notes for approval.
9. Maintain audit trail and filing systems.
10. Update and maintain accounting systems and records in real-time.
11. Perform Month End reconciliations as required.
12. Assist in other finance department areas as needed.
13. Ensure ongoing professional development and competency requirements are met.
14. Adhere to the company's integrated management system, quality assurance, health and safety, and environmental policies.
15. Promote PD&MS QHSE principles and challenge unsafe activities.
16. Follow best practice standards and processes.

About You

Qualifications / Training

• Educated to Standard Grade Level or equivalent with passes in Mathematics and English.

Experience / Competence

• Experience with corporate systems (e.g., Sage preferred).
• Proficient in MS Office, especially Excel.
• Experience in a similar role.
• Excellent written and spoken English.

Personal Attributes

Our core values define who we are and how we operate:

• Go the extra mile.
• Empower our people.
• Engage our partners.
• Step up and deliver.

About Us

PD&MS has been providing engineering solutions since 2002, supporting the energy transition across oil and gas, renewables, and nuclear sectors. We value the energy, professionalism, and purpose of our people, which makes a real difference.

Our Culture

We believe in a work environment where individual differences are a strength, everyone can perform at their best, and all voices are heard. We welcome applications from all backgrounds and are committed to social responsibility and sustainability.