Asset Records Assistant - 12 Month Fixed Term Contract

Wales & West Utilities; West Midlands Combined Authority; Hybrid; GBP 33,000 - 39,000; Full time

Job summary

Wales & West Utilities is seeking an Asset Records Assistant to manage technical administration duties, including updating asset records and liaising with stakeholders. The role offers a competitive salary, hybrid working options, and a supportive environment focused on diversity and inclusion.

Benefits

25 days annual leave plus bank holidays

Retirement Savings Plan with employer contributions

Life Insurance and wellbeing programs

Enhanced parental leave pay

Flexible benefits and recognition awards

Qualifications

• Familiarity with WWU's core IT systems, including SAP and ESRI.
• Basic AutoCAD or drawing office skills (desirable).
• Experience with SAP (desirable).

Responsibilities

• Maintaining and updating Asset records.
• Managing CAD engineering drawings and publishing to the intranet.
• Utilising mapping systems for geo-spatial analysis.

Skills

Administrative skills

Communication skills

GIS knowledge

Education

Relevant GIS qualification

Tools

SAP

ESRI

AutoCAD

Job description

Location: Newport, South Wales
Salary: £33,550 - £38,341
Contract: 12 Month Fixed Term Contract
Closing date: 2nd June 2025
Working hours: 37 hours, Monday to Friday

Who are we?

We are a gas distribution business servicing the gas infrastructure across Wales and the south-west of England. We aim to provide safe, reliable, and affordable energy services while investing in a sustainable future to achieve our carbon-free vision for 2050.

What we're looking for?

The Asset Records Assistant will undertake technical administration duties, including updating records, liaising with landowners, tenants, developers, and utility companies to maintain the integrity of the transmission and distribution network in accordance with the Pipelines Safety Regulations. The role also involves managing encroachment cases, maintaining records in collaboration with various departments, and ensuring compliance with legal and statutory requirements.

Key responsibilities include:

1. Maintaining and updating Asset records
2. Managing CAD engineering drawings and publishing to the intranet
3. Utilising mapping systems for geo-spatial analysis and reporting
4. Ensuring compliance with internal processes
5. Monitoring records management processes and collaborating across departments

Requirements:

• Familiarity with WWU's core IT systems, including SAP and ESRI
• Basic AutoCAD or drawing office skills (desirable)
• Understanding of hazardous areas (desirable)
• Experience with SAP (desirable)
• Excellent administrative and communication skills
• Relevant GIS qualification (preferable)

Additional information:

We welcome any additional skills or qualities you can bring to the role. All offers are subject to pre-employment drug & alcohol screening.

What’s in it for you?

• Competitive salary (£33,550 to £38,341)
• Hybrid and flexible working
• 25 days annual leave plus bank holidays, with options to tailor
• Retirement Savings Plan with employer contributions
• Life Insurance, flexible benefits, and wellbeing programs
• Enhanced parental leave pay, discounts, recognition awards, and more

Our approach:

Our values drive our strategic planning and performance management. We are committed to diversity, inclusion, and equity, fostering a supportive environment where all colleagues can thrive regardless of gender, race, sexuality, or disability.

Interested?

If you believe you would be a great addition to our team, we would love to hear from you! For alternative application formats or to discuss flexible working options, contact us at or call 07971 038 982. We welcome inquiries about any special requirements during the application process.