Prep School Administrator/Receptionist

The Glasgow Academy; Glasgow; On-site; GBP 20,000 - 25,000; Full time

Job summary

The Glasgow Academy seeks a full-time Administrator-Receptionist for its Prep School. This term-time role involves front desk management, administrative support, and supervising children during lunch breaks. Ideal candidates will have strong communication skills, organisational abilities, and experience in an educational setting.

Benefits

Dynamic working environment

Opportunity to make a difference

Engagement with children and parents

Qualifications

• Previous experience in a receptionist or administrative role, preferably in an educational setting.
• Ability to handle sensitive information with confidentiality.
• Friendly and approachable demeanour.

Responsibilities

• Greet and assist visitors, parents, and children in a professional manner.
• Provide administrative support to school staff and maintain student records.
• Supervise children during lunch breaks.

Skills

Communication

Organisational Skills

Multitasking

Education

Qualifications in office administration or related fields

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

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Are you a friendly, organised, and efficient individual who loves working with and around children? The Glasgow Academy is seeking to recruit a full-time Administrator-Receptionist for our Prep School at Kelvinbridge. This term-time position offers a dynamic and busy environment where flexibility is key.

About the Role: As the first point of contact for visitors, parents, and children, you will play a crucial role in ensuring the smooth running of our school's administrative functions. Your responsibilities will include front desk management, administrative support, communication coordination, record keeping, event coordination, data entry, and supervising a one-hour lunch playground break for our Prep School children.

Key Responsibilities:

• Greet and assist visitors, parents, and children in a professional and courteous manner.
• Answer and direct phone calls, take messages, and handle enquiries.
• Provide administrative support to the school staff, including managing correspondence, scheduling appointments, and maintaining records.
• Coordinate communication between parents, teachers, and school administration.
• Maintain accurate and up-to-date student records, attendance registers and other important documents.
• Assist in the planning and execution of school events, meetings, and activities.
• Input and update data in the school's management systems accurately and efficiently.
• Cover over lunch breaks in playground, alongside our learning assistants.
• Supervision in the playground for our Prep School children over lunchbreak.

Qualifications:

• Qualifications in office administration or related fields are a plus.
• Previous experience in a receptionist or administrative role, preferably in an educational setting.
• Excellent communication and interpersonal skills.
• Strong organisational and multitasking abilities.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Ability to work on own initiative and handle sensitive information with confidentiality.
• Friendly and approachable demeanour.

Working Hours:

• Full-time position, term time, Monday to Friday, 8:30 am to 4:30 pm, with a one-hour daily lunch break.

Why Join Us?

• Be part of a great environment where you can make a difference.
• Enjoy working in a busy and dynamic setting.
• Interact with and support children, parents, and staff.

All applicants will be subject to PVG process.

The closing date for applications is 5pm on 31 May 2025. Interviews will take place in the week starting 09 June 2025.

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