Occupancy Planner (OP) - EMEA, GREF - Regional Portfolio Management - EMEA

Amazon; London; On-site; GBP 70,000 - 100,000; Full time

Job summary

A leading company in global real estate is seeking an EMEA Occupancy Planning Lead to manage strategic space allocations across the region. This role involves collaboration with stakeholders to optimize occupancy planning, develop guidelines, and ensure alignment with business objectives. The ideal candidate will possess strong project management skills and a strategic mindset, contributing to the company's growth and efficiency in space utilization.

Qualifications

• Experience leading portfolio strategy and occupancy planning projects.
• Demonstrated project management experience in cross-functional projects.
• Ability to analyze complex data sets and inform strategic decisions.

Responsibilities

• Oversee collection and analysis of headcount and space data.
• Drive continuous improvement in occupancy planning tools and methodologies.
• Project manage all occupancy planning activities and present recommendations.

Skills

Strategic thinking

Data analysis

Project management

Communication

Education

Bachelor's degree in Finance, Project Management, architecture, or related field

Job description

DESCRIPTION

Work hard, have fun, make history. That's what we do every day at Amazon. As a key leader within Amazon's Global Real Estate & Facilities (GREF) team, the EMEA Occupancy Planning (OP) lead will oversee the strategic and tactical management of space and allocations within the corporate real estate portfolio across EMEA. The OP lead collaborates closely with various stakeholders to drive successful occupancy planning initiatives and deliver data-driven recommendations for existing and future space requirements.

The EMEA OP Lead will be expected to align real estate strategy to business needs in partnership with key GREF Stakeholders and maintain a customer centric approach. The role will partner with both business leaders and employees to understand and influence space needs and requirements to inform supply and demand allocations. The role will be responsible for developing guidelines and standards for EMEA and working in a matrixed structure with the central global teams to set overarching guidelines for OP. The role will deliver strategic recommendations on business line space allocations at a city level by leveraging Amazon's size and scale and translate business requirements into effective solutions aligned with the workplace strategy. The EMEA OP Lead will oversee the Europe, Middle East, and Africa region and will report directly to the EMEA Director as well as supporting each Geo leader in delivery of GREF services in region.

The optimal candidate is an experienced and engaging professional who will excel within an entrepreneurial culture - providing vision, leadership, and communication - not afraid to dive deep into details and take ownership to build and Invent & Simplify with tools and technologies to drive improved CX. They should also understand the nuance of being approachable, while at the same time consultative- providing direction/recommendations and fostering transparent relationships. The candidate must be able to balance frugality with creativity in offering solutions and approach problem-solving with an emphasis on root cause. An ideal candidate is able to navigate high level of ambiguity and demonstrate a bias for action, taking calculated risks in a fast-paced environment.

Key job responsibilities
• Oversee the collection, verification, and analysis of headcount and space data, including current capacity and future projections, to support strategic occupancy planning and area optimization.
• Drive continuous improvement in tools, methodologies and guidelines, testing in region and sharing globally to improve global guidelines and standards
• Act as the primary liaison between the OP EMEA teams, the GREF Director, central OP teams, and local business units. Ensure effective communication and collaboration to gather strategic direction and align area occupancy plans with regional requirements and local business needs.
• Develop occupancy scenarios and migration plans, evaluating multiple options to deliver data-driven recommendations that support real estate strategy and business goals.
• Project Manage all occupancy planning activities, including data collection, scenario analysis, and presentation of recommendations for your assigned area to the regional OP lead; facilitate alignment calls with Workplace Strategists.
• Oversee all reporting on area-based occupancy metrics, space allocations, and other relevant data to support real estate decisions and portfolio strategy.
• Manage day-to-day operational occupancy requests (including escalations) and coordinate with GREF teams to ensure accurate and up-to-date space utilization data and as-built documentation for assigned area.

BASIC QUALIFICATIONS

• Bachelor's degree in Finance, Project Management, architecture, interior design or related field, or related professional experience.
• Demonstrated professional experience leading portfolio strategy and broad scale occupancy planning and move management projects.
• Demonstrated experience in program/ project management, to include delivering cross functional projects.

PREFERRED QUALIFICATIONS

• Strong ability to think strategically and develop long-term occupancy plans that align with business objectives and real estate strategies.
• Expertise in analyzing complex data sets, identifying trends, and using data to inform strategic decisions and optimize space utilization.
• Excellent communication skills, with the ability to engage and influence stakeholders at all levels, build strong relationships, and manage expectations effectively.
• Strong project management skills, with the ability to manage multiple projects simultaneously, prioritize tasks, and ensure timely delivery of high-quality outputs.
• In-depth understanding of occupancy planning, space management, and corporate real estate, with experience in managing large, geographically diverse portfolios.

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