Branding & Communications EA at leading Hedge Fund

Lavender Jones Recruitment; London; On-site; GBP 45,000 - 70,000; Full time

Job summary

Ein weltweit anerkanntes Unternehmen sucht einen außergewöhnlichen Executive Assistant, der das Branding- und Kommunikationsteam unterstützt. In dieser zentralen Rolle sind Sie verantwortlich für die Verwaltung von Kalendern, die Koordination von Reisen und die Unterstützung bei Meetings. Diese aufregende Position bietet die Möglichkeit, eng mit einer dynamischen Führungskraft zusammenzuarbeiten und in einem schnelllebigen Umfeld zu wachsen. Sie werden Teil eines Teams, das an der Spitze einer der weltweit führenden Hedgefonds steht, und haben die Chance, Ihre Fähigkeiten in einer anspruchsvollen, aber unterstützenden Umgebung weiterzuentwickeln.

Qualifications

• Mindestens 5 Jahre Erfahrung als Executive Assistant.
• Erfahrung in der Unterstützung von C-Level-Führungskräften von Vorteil.

Responsibilities

• Verwaltung der Kalender von Führungskräften über mehrere Zeitzonen.
• Koordination von Reisen und Veranstaltungen für das Team.

Skills

Kalenderverwaltung

Reisekoordination

Ausgabenmanagement

Vertraulichkeit

Microsoft Office

Kommunikationsfähigkeiten

Education

Bachelor-Abschluss

Tools

Microsoft Outlook

Job description

This global and world-renowned leading hedge fund, requires an exceptional EA to support the Chief Communications Officer and the Branding & Communications senior leadership team. This team is responsible for delivering branding, marketing and communications strategies for the whole firm and is at the centre of the whole business. This is a role is central to the whole team and ensures the successful day-to-day running of the function. There is huge scope to learn and develop and you will be working very closely with a dynamic and impressive Chief Communications Officer.

Principle Responsibilities:

• Calendar Management: Monitor and adjust executives’ calendars across multiple time zones, provide reminders, accommodate last-minute changes, and coordinate with other executive assistants and team members.
• Travel Coordination: Research, book, and coordinate domestic and international travel for executives, ensuring all necessary documents are in place and itineraries are updated.
• Expense Management: Prepare and submit expense reports promptly.
• Meeting & Event Logistics: Plan, coordinate, and attend team meetings and events, assisting with on-site logistics.
• Administrative Support: Maintain records of team invoices and receipts, submit weekly timesheets for executives, prepare materials for meetings, and assist in creating presentations.
• Confidentiality: Exercise sound judgment and discretion in handling highly confidential information.
• Additional Duties: Provide personal assistant duties and other related projects as required.

Qualifications & Skills

• Bachelor’s degree.
• Minimum of 5+ years in a similar role with a proven track record of excellent performance.
• Prior experience as an Executive Assistant for C-Level executives is a plus.
• Strong verbal and written communication skills.
• Ability to prioritize tasks in a fast-paced and constantly changing environment with a high sense of urgency.
• Friendly, cooperative, and an excellent team player with a proactive approach.
• Quick learner, detail-oriented, and demonstrates thoroughness and strong ownership of work.
• Proficiency in Microsoft Office, especially Outlook, and other computer-based programs.

The COO has exceptionally high standards and will require someone efficient, deeply organised, quick, bright and interested in what the team does. In return she will mentor, teach and help this individual to grow and progress. This is a really exciting role in a very fast paced, sometimes high pressure and ever-changing environment which requires agility and flexibility. Due to time zones, it will require occasional work outside of standard office hours and the role is based 5 days in the office in Mayfair. This is an incredibly exciting role to be within a team that is at the heart of one of the world’s top hedge funds.