Senior Clerical Officer - Youth Service - North & East Belfast

TN United Kingdom; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Senior Clerical Officer to join their Youth Service team in Belfast. This role is crucial for providing administrative, clerical, and secretarial support to the Senior Youth Officer and Youth Workers. You will manage information systems, oversee financial transactions, and ensure smooth communication within the team. If you have a passion for youth services and possess strong organizational skills, this position offers a rewarding opportunity to make a difference in the community. Join a dedicated team and contribute to impactful youth programs while developing your career in a supportive environment.

Qualifications

• Experience in administrative and clerical support roles.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide clerical support to the Senior Youth Officer and team.
• Manage financial records and monitor youth group expenditures.
• Coordinate meetings and maintain schedules for youth workers.

Skills

Administrative Support

Clerical Skills

Secretarial Skills

Financial Administration

Communication Skills

Education

High School Diploma

Relevant Administrative Certification

Tools

Microsoft Office Suite

Database Management Systems

Telephone Systems

Job description

Senior Clerical Officer - Youth Service - North & East Belfast, Belfast

Client:

Education Authority

Location:

Belfast, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

c281ae818424

Job Views:

3

Posted:

10.05.2025

Expiry Date:

24.06.2025

Job Description:

JOB PURPOSE

To provide administrative, clerical and secretarial support to the Senior Youth Officer and Youth Worker Team for South & West Belfast Area.

Main Duties and Responsibilities

1. General Administrative Processes and Records
   • Provide administrative, clerical and secretarial support for the Senior Youth Officer and Youth Workers.
   • Develop, maintain and operate manual and computerised information systems in connection with youth groups, staff and budgets.
   • Provide administration in connection with the full range of youth service schemes.
   • Complete and submit all returns and records as required.
   • Responsible for the recording and the processing of employment details of controlled workers including monthly timecards.
   • Operate/oversee requisitioning procedures for controlled youth groups and locations.
   • Stock control of office resources.
   • Arrange for the maintenance of office equipment including computers and I.T. equipment.
2. Finance: In accordance with EA Procedures
   • Receive, receipt and account for all cash received in the office.
   • Bank monies and maintain banking records.
   • Be responsible for preparing grant aid payments to youth groups before forwarding to Headquarters for processing payments.
   • Monitor the expenditure of each youth group/project.
   • Operate and maintain the office petty cash float.
3. Reception, Secretarial and Secretariat
   • Operate the telephone/switchboard, receive visitors and provide assistance as required.
   • Provide I.T. administration, filing, faxing and photocopying in support of administrative processes including the use of e-mail, intranet and internet facilities.
   • Sort, screen and distribute all mail.
   • Ensure the secure storage of valuable items and confidential documentation.
   • Obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for youth service events.
   • Maintain diaries, arrange appointments and meetings for the Senior Youth Officer and Area Youth Workers (where applicable).
   • Communicate with staff from other agencies to receive and provide basic information.
   • Service meetings and draft minutes on occasions as required.
4. Other Duties
   • Perform other duties related to the level of the job as required.

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Created on 10/05/2025 by TN United Kingdom