Finance Assistant - Henfield

TN United Kingdom; Henfield; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Henfield is seeking a Finance Assistant to join their friendly team. The role involves handling invoices, payments, and financial reporting using Xero. Ideal candidates will have strong accuracy and numerical skills, along with the ability to work collaboratively and independently.

Qualifications

• Experience with Xero accounting software is essential.
• Strong attention to detail and accuracy in financial tasks.
• Ability to work independently and as part of a team.

Responsibilities

• Record invoices and payments, assist in VAT returns.
• Reconcile bank transactions and investigate discrepancies.
• Support Head of Finance in reporting and payment processing.

Skills

Knowledge of accounting software Xero

Impeccable accuracy

High standard of literacy

Numerical skills

Excellent Microsoft Office skills

Ability to build good working relationships

Ability to work as part of a close team

Job description

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Our client is looking for a Finance Assistant to join their office based in Henfield. You will be working in a small friendly team, and we are looking for a candidate that has a keen eye for detail and a passion for providing top-tier financial support.

Responsibilities:

1. Record all invoices and payments received daily/supplier statement reconciliations
2. Build relationships with key supplier finance teams
3. Check expenses comply with policy and record
4. Assist Head of Finance in recommending payments
5. Control and administer purchase orders and expense claims
6. Keep filing system up to date
7. Post and monitor petty cash
8. Submit payment runs for approval, ensuring they reconcile with the purchase ledger
9. Check payments are authorized and process payments
10. Assist Head of Finance in developing reports
11. Reconcile and prepare invoices from Customer Service team
12. Investigate queries and process corrections
13. Support management on credit control with queries regarding customer invoices
14. Liaise with operation managers regarding customer requirements
15. Compile reports as required by Head of Finance
16. Download bank statements and reconcile payments on Xero
17. Process payments from website through Xero

Cash Book:

1. Reconcile/post bank transactions for various bank accounts on Xero and other software
2. Investigate discrepancies and errors in accounts against statements

Other:

1. Answer inbound calls to assist other key staff when required
2. Assist in preparing and submitting VAT Returns and Government Surveys
3. Resolve email and telephone queries regarding invoices and credit notes
4. Assist Finance Manager with other duties as required

Note: This job description is not all-inclusive. The employee may perform other related duties as needed to meet the ongoing needs of the organization.

Skills Required:

• Knowledge of accounting software Xero
• Impeccable accuracy and diligence
• High standard of literacy and numerical skills
• Excellent Microsoft Office skills, especially Excel
• Ability to build good working relationships
• Ability to work as part of a close team and on own initiative