Clerical/Admin Assistant (Term-Time) (Fixed Term) (Kilpatrick School) (RE-ADVERTISEMENT) - WDN05712

West Dunbartonshire Council; Clydebank; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is looking for an enthusiastic Clerical/Administrative Assistant to join a supportive team. This term-time position offers a fantastic opportunity to contribute to the smooth running of Kilpatrick School's office. You will be responsible for managing school data, providing reception services, and performing general office duties. Enjoy a flexible working environment with generous leave and pension benefits while making a difference in the educational community. If you have strong organizational skills and a passion for supporting educational operations, this role is perfect for you.

Benefits

Local Government Pension Scheme

25 days annual leave

Employee wellbeing support

Occupational health services

Counselling services

Qualifications

• Proficiency in Microsoft Office is required.
• Excellent organizational and communication skills are essential.

Responsibilities

• Manage and maintain school data accurately on computerised systems.
• Provide a welcoming reception service and respond to enquiries.

Skills

Microsoft Office

Organizational Skills

Communication Skills

Job description

Job Description

This is a fixed-term post for 6 months from the start date.

As this is a term-time post, the salary will be be pro-rata to the hours worked.

We are seeking an enthusiastic and organised Clerical/Administrative Assistant to join our friendly team. This is a term-time position offering a fantastic opportunity to work within a supportive and rewarding environment.

Reporting directly to the Head Teacher, you will be responsible for the effective and efficient delivery of a comprehensive clerical and administrative service supporting the operations of Kilpatrick School.

You will ensure the smooth running of the school office and provide a welcoming and efficient reception service, responding to all enquiries via telephone or from visitors. Additionally, you will manage and maintain school data, ensuring all information is up to date and accurately recorded on computerised systems.

General office duties will include photocopying, filing, document preparation, mail recording/distribution, assisting with the organisation of transport and trips/outings, and routine cash handling duties such as receiving and recording payments for school activities, uniforms, etc. Proficiency in Microsoft Office and excellent organisational and communication skills are required.

Requirements

This post is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2007, and membership with the PVG scheme is essential. Further details about this scheme can be found here. Preferred applicants will be required to become members of the relevant PVG scheme or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.

Responsibilities

The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975.

Applicants are, therefore, not statutorily entitled to withhold information about convictions which are 'spent' under the provisions of the Act. Failure to disclose such convictions could result in dismissal or disciplinary action.

The Individual

West Dunbartonshire Council (WDC) was voted one of the top ten flexible employers and prides itself on providing flexible working to support work-life balance. Additional benefits include:

• Access to the Local Government Pension Scheme (LGPS) with an employer contribution of at least 19.3% and associated benefits
• A minimum of 25 days annual leave, increasing by one day each year up to 35 days, plus 8 fixed public holidays
• Access to employee wellbeing support, including occupational health and counselling services

We encourage you to apply and tell us about your experience and why you are the right candidate for this role.

For more information about West Dunbartonshire Council, please visit here.

Additional details on the benefits of working with West Dunbartonshire Council can be found here.