E-Billing Administrator

Simmons & Simmons; Greater London; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Bonuses dependant on role/level

Private medical insurance

Pension contribution

Hybrid working with three days in the/

Job summary

Simmons & Simmons is seeking an E-Billing Administrator to join the Finance team in London on a 6-month fixed-term contract. You will help manage the e-billing shared mailbox, support accrual submissions and engage with clients and Ebilling vendors.

You will work closely with the Ebilling team to ensure accurate timekeeper rates, maintain updates in eBillingHub, and provide proactive updates on issues. The role emphasizes strong organisational skills, attention to detail and effective

Qualifications

• Organisational skills with ability to prioritise tasks, manage time effectively, and meet deadlines.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to work collaboratively within a team and support colleagues when needed.
• Good knowledge of Excel and other Microsoft Office programs.
• Previous experience in a similar administrative role is an advantage but not essential.

Responsibilities

• Manage the Ebilling shared mailbox efficiently.
• Submit monthly accruals and respond to client and Ebilling vendors.
• Support timekeeper submissions and hourly rate changes.
• Adhere to policies and share knowledge within the Ebilling team.
• Attend regular Ebilling team meetings and maintain relationships with Partners and Secretaries.
• Update local finance teams with current client and vendor information.
• Monitor assignments and ensure accuracy in eBillingHub.
• Act as a point of contact for partners, secretaries and finance teams.
• Ensure adherence to firm policies and regulatory requirements.
• Support system enhancements and participate in testing new functionalities.

Skills

Organisational skills

Attention to detail

Verbal and written communication

Team collaboration

Excel proficiency

Tools

eBillingHub

Excel

Job description

The role:

We are looking for a E-Billing Administrator to join our Finance department in London on a 6-month fixed-term contract.

The E-billing Administrator is a vital role in supporting the E-billing team to ensure the efficient management of the E-billing shared mailbox. This position combines administrative tasks with some direct communication with clients and partners to monitor E-bill submissions and assigning within eBillingHub. You will support the team with submitting monthly Accruals and Timekeeper rates. And you will provide pro-active feedback and updates of any issues on a regular basis to the Senior E-billing Coordinator.

What will you do:

Use Administrative tasks to build effective relationships to ensure compliance of commercial terms and outside counsel guidelines:

• Providing efficient management of the E-billing shared mailbox.
• Submit monthly accruals and deal with responses from client and Ebilling vendors.
• Supporting the Ebilling team with timekeeper submissions and hourly rates to ensure existing Ebilling vendor system rates are correct.

Provide a quality service and ensuring that the team processes and objectives align with business needs:

• Adhere to agreed best practices, policies and processes whilst adapting to local requirements, as necessary.
• Share knowledge with colleagues within the Ebilling team.
• Assisting with ad-hoc requests.

Apply commercial logic and follow the firm’s best practice:

• Attending regular meetings with the Ebilling team to discuss issues and solutions.
• Maintain constructive working relationships with Partners and Secretaries and key personnel within Simmons & Simmons to ensure accurate sharing of Ebilling information.
• Updating local finance teams with current client and vendor information.

Response Management:

• Manage the Ebilling shared mailbox.
• Ensure the Assigned Ebiller information in the eBillingHub is maintained and updated.
• Monitor timekeeper and rate changes as per client agreements.

Client Relationship Support:

• Act as a point of contact for partners, secretaries and finance teams.
• Collaborate with Billing and Credit Control teams.

Governance & Compliance:

• Ensure adherence to firm policies and regulatory requirements.
• Maintain accurate documentation for audits and internal reviews.

Process Improvement:

• Support system enhancements and participate in testing new and existing functionalities.

What we are looking for:

• Organisational Skills with the ability to prioritise tasks, manage time effectively, and meet deadlines given.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to work collaboratively within a team and support colleagues when needed.
• Good knowledge of Excel and other Microsoft office programs.
• Previous experience in a similar administrative role is an advantage but not essential.

Career Level:

The career level assigned to this role is level 1. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level.

Here at Simmons & Simmons:

At Simmons, we are proud of our collaborative, open and non-hierarchical culture, where everyone is treated with respect and dignity and the wellbeing of our people is paramount. Our dynamic minds work as one integrated team, partnering with leading organisations on inspirational and thought-provoking projects that matter. From day one, irrespective of job title, qualification or background, everyone’s voice is heard, and you are encouraged to have an enquiring mind and share ideas that drive the firm forward. Through innovative learning and development opportunities, you will have a platform to excel, exceed your career ambitions, and achieve things you never thought possible.

Some key information:

• We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.
• Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences).
• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.
• We are proud to rank as a Times Top 50 Employer for Gender Equality, a Stonewall Top Global Employer, and a Top 75 Employer for Social Mobility.
• We have a range of social and sports committees, summer and winter parties and monthly get togethers.
• We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.
• All UK offices have their own artwork collections – including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.
• We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm’s mission and support the delivery of our business plan, shaping the future of our next-generation law firm.
• Our in-house generative AI tool, Percy, won the ‘Innovation in Automation and AI Tools’ category at the 2024 FT Innovative Lawyers Europe Awards. This achievement highlights our commitment to technological innovation and client service.
• We have been commended in The Times Best Law Firms 2026 across three categories: construction, employment, and intellectual property. Our profile is highly positive, highlighting our sector specialisms and notable case and transactional work.

Equal opportunities:

We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to:

• Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families.
• Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require.
• Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs.
• We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.