Adaptive Operations Assistant

Simmons & Simmons; West of England; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Private medical insurance

Pension contribution

Hybrid working

Job summary

Simmons & Simmons in Bristol is seeking an Adaptive Operations Assistant to join the Adaptive department and provide administrative and operational support across the consultant lifecycle. You will help with onboarding, screenings, data updates, and a range of reporting tasks to ensure a seamless experience for consultants and clients.

You will maintain consultant information across the Adaptive Hub, support talent pools, and assist with process improvements, including AI tools, with occasional

Qualifications

• A self-starter who is curious, creative and ready to think outside the box.
• Excellent communication, verbal and written.
• Meticulous attention to detail and organisational abilities.
• Strong academic background preferred; degree a plus but not required.
• Proficiency with IT tools including Outlook, Word and Excel.

Responsibilities

• Support onboarding of consultants by preparing documents and paperwork.
• Coordinate background screening and track progress.
• Check formatting of Adaptive CVs processed by the CV AI Agent.
• Respond to routine administrative queries from consultants.
• Produce weekly candidate status updates for the Adaptive resourcing team.
• Support data and process improvement projects, including AI implementation.
• Maintain consultant profiles, availability, rates and assignment information.
• Processing Workday administration and ensuring data accuracy.
• Maintain onboarding, screening and compliance trackers.

Skills

Self-starter

Strong communication

Attention to detail

Organisational abilities

IT proficiency (Outlook, Word, Excel)

Education

Degree desirable

Tools

Outlook

Microsoft Word

Excel

Job description

The role:

We are looking for an Adaptive Operations Assistant to join our Adaptive department in Bristol.

What will you do:

As a valued member of the Adaptive Operations team, you will provide administrative and operational support across the consultant lifecycle. Your duties will encompass a variety of tasks, ensuring a seamless experience for both consultants and clients. Here’s what you’ll be doing:

Administration

• Supporting the onboarding of our consultants by preparing documents and collating required paperwork.
• Coordinating background screening, tracking progress and flagging outstanding items.
• Checking the formatting of our Adaptive CVs once processed by our CV AI Agent.
• Responding to routine administrative queries from consultants.
• Produce weekly candidate status updates for the Adaptive resourcing team.
• Supporting administrative projects and process improvement plans, including AI implementation.

Data and Systems Management

• Maintaining the accuracy of all Adaptive information across the Adaptive Hub and internal systems.
• Updating consultant profiles, availability, rates, skills and assignment information.
• Supporting the management of consultant talent pools and candidate records.
• Processing Workday administration and ensuring data is entered accurately and in a timely manner.
• Maintaining onboarding, screening and compliance trackers.
• Conducting regular data quality checks and resolving any inconsistencies in records.

Operations Support

• Providing administrative support to the Operations team across the consultant lifecycle.
• Assisting with placement administration, assignment extensions and offboarding activities.
• Supporting reporting and management information requirements.
• Helping maintain operational processes, guidance notes and team documentation.
• Taking ownership of routine administrative tasks, enabling the wider team to focus on higher-value activities.

What we are looking for:

• A self-starter who is curious, creative, and ready to think outside the box.
• A cool head under pressure, with the ability to prioritise urgent tasks effectively.
• Exceptional communication skills, both verbal and written.
• A passion for delivering top-notch service to key stakeholders, with a drive to review and refine processes.
• A collaborative team player who values diversity and inclusivity.
• Meticulous attention to detail and organisational abilities.
• A strong academic background is essential, with a degree being a plus but not a must.
• Proficiency in IT, particularly with Outlook, Microsoft Word, and Excel.
• An adventurous spirit when it comes to learning and using new software and AI tools.
• Flexibility to work varied hours when needed.
• Willingness to travel to London if required.

Here at Simmons & Simmons:

At Simmons, we are proud of our collaborative, open and non-hierarchical culture, where everyone is treated with respect and dignity and the wellbeing of our people is paramount. Our dynamic minds work as one integrated team, partnering with leading organisations on inspirational and thought-provoking projects that matter. From day one, irrespective of job title, qualification or background, everyone’s voice is heard, and you are encouraged to have an enquiring mind and share ideas that drive the firm forward. Through innovative learning and development opportunities, you will have a platform to excel, exceed your career ambitions, and achieve things you never thought possible.

Some key information:

• We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.
• Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences).
• We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.
• We are proud to rank as a Times Top 50 Employer for Gender Equality, a Stonewall Top Global Employer, and a Top 75 Employer for Social Mobility.
• We have a range of social and sports committees, summer and winter parties and monthly get togethers.
• We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.
• All UK offices have their own artwork collections – including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.
• We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm’s mission and support the delivery of our business plan, shaping the future of our next-generation law firm.
• Our in-house generative AI tool, Percy, won the ‘Innovation in Automation and AI Tools’ category at the 2024 FT Innovative Lawyers Europe Awards. This achievement highlights our commitment to technological innovation and client service.
• We have been commended in The Times Best Law Firms 2026 across three categories: construction, employment, and intellectual property. Our profile is highly positive, highlighting our sector specialisms and notable case and transactional work.

Equal opportunities:

We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to:

• Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families.
• Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require.
• Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs.
• We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.

We encourage you to apply even if you don’t meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.