Dynamic Team Assistant – Top Investment Bank 6 month temp

Paragon Personnel Ltd; City Of London; On-site; Full time

Job summary

A top investment bank is seeking a Dynamic Team Assistant for a 6-month temporary role with potential for permanent placement. The ideal candidate will support senior leaders, ensuring smooth operations in a high-energy environment. Responsibilities include managing communications, coordinating meetings, and handling travel arrangements, while leveraging strong organizational and communication skills to thrive under pressure.

Qualifications

• Minimum 3 years as a Team Assistant in banking or financial services.
• Experience supporting high-calibre teams and excellent communication skills.
• Proficiency in MS Office tools.

Responsibilities

• Manage high-volume communication and schedule meetings.
• Coordinate complex travel and expense reports.
• Provide general administrative support to ensure team efficiency.

Skills

Communication

Attention to Detail

Technical Proficiency

Tools

MS Outlook

Word

Excel

PowerPoint

Job description

Exciting Opportunity: Dynamic Team Assistant – Top Investment Bank 6 month temp with potential to extend/convert to perm

Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellence? We’re partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders— Partner to Analyst level.

The Role
In this pivotal role, you’ll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include:

• High-Volume Communication: Skilfully managing a heavy flow of phone calls—placing, screening, routing, and taking detailed messages.
• Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars.
• Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa applications, car transfers, and hotel reservations) and processing expense reports with accuracy and timeliness.
• General Administrative Excellence: Providing comprehensive support through tasks like copying, archiving, filing, and ad hoc projects that keep the team running like a well-oiled machine.

Core Hours: 9:00am – 6:00pm /5 days in office- No remote working

£26ph + overtime at time and a half

What We’re Looking For

• Experience: A minimum of 3 years as a Team Assistant, ideally with 2+ years in the banking or financial services sector, supporting high-calibre, busy teams
• Skills: Outstanding communication (in person, on the phone, and via email), impeccable attention to detail, strong technical proficiency (MS Outlook, Word, Excel, PowerPoint), and the ability to thrive under pressure while juggling multiple tasks.

What’s on Offer
Join a vibrant, results-driven environment where every day is an opportunity to make an impact. Enjoy a role that combines administrative mastery with the excitement of supporting top-tier financial professionals, all within a dedicated office setting (Core Hours: 9:00am – 6:00pm, Monday to Friday).

Ready to Elevate Your Career?
If you’re excited by the prospect of contributing to a fast-moving, industry-leading team and have a track record of delivering excellence under pressure, we’d love to hear from you. Apply now to take the next step in your career with a firm renowned for its confidentiality and industry prestige.