Dynamic Administrative Assistant: Front Desk & HR Admin

Outcomes First Group; Bardwell; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Life Assurance

Pension scheme

Your Wellbeing Matters (mental health)

Flexible Benefits Platform (Vista)

Discounts

Cycle to Work Scheme

Electric Car Purchase Scheme

Critical illness cover

Family Growth Support

Job summary

Abbey Gardens is a brand-new specialist school, part of Acorn Education, supporting young people aged 11-16 with SEMH needs. Opened in June 2026, we provide a nurturing, inclusive environment where every student is supported to thrive.

Outcomes First Group’s Abbey Gardens site seeks an organised Admin Assistant to support admissions, HR, finance and facilities, acting as the first point of contact for visitors and callers and helping maintain accurate records and confidential information.

Qualifications

• Has previous experience in an administrative or office-based role.
• Possesses excellent verbal and written communication skills, with the ability to interact professionally with a wide range of people.
• Has strong IT skills and is confident using Microsoft Office and database systems.
• Demonstrates excellent organisational skills and can manage multiple tasks effectively.

Responsibilities

• Providing efficient, accurate and confidential administrative support to staff and managers.
• Managing reception duties, including handling calls, welcoming visitors and coordinating meeting rooms.
• Maintaining accurate records, databases and filing systems in line with confidentiality and data protection requirements.
• Supporting referral, admissions, review and assessment processes.
• Coordinating administrative tasks linked to examinations and qualifications.
• Assisting with recruitment, onboarding and wider HR administration.
• Supporting finance processes, including invoices, petty cash, purchase orders and record keeping.
• Coordinating facilities administration, maintenance requests and asset records.
• Preparing reports, correspondence, meeting documentation and minutes.
• Working collaboratively with colleagues to meet deadlines, respond to changing priorities and provide excellent customer service.

Skills

Administrative experience

Reception and front desk

Organisational skills

Communication skills

Tools

Microsoft Office

Database systems

Job description

Abbey Gardens is a brand-new specialist school, part of Acorn Education, supporting young people aged 11-16 with SEMH needs. Opened in June 2026, we provide a nurturing, inclusive environment where every student is supported to thrive.

Outcomes First Group’s Abbey Gardens site seeks an organised Admin Assistant to support admissions, HR, finance and facilities, acting as the first point of contact for visitors and callers and helping maintain accurate records and confidential information.