Documentary Production Coordinator

TM UK (Web); London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading media company in London seeks a Production Coordinator for documentaries. The role involves managing contracts, booking travel, and assisting with shoots. Candidates should have 1-2 years of relevant experience, strong organizational skills, and be proficient in Adobe and MS Office. This position offers career development opportunities in a fast-paced environment.

Qualifications

• 1-2 years experience as a documentary production coordinator.
• Strong administrative and organisational skills.
• Experience with budgeting and finance processing.

Responsibilities

• Issue and manage NDAs, oversee onboarding.
• Prepare contracts and process invoices.
• Book travel and manage production kits.

Skills

Organisational skills

Attention to detail

Good project management

Excellent communication

Ability to multitask

Tools

Adobe software

MS Office

Job description

Studio 99 are looking for a full time documentary Production Coordinator to join their editorial team at their Marble Arch office five days a week. The role is suited to someone with documentary experience across development, filming, edit and post production. Who has excellent organisational and admin skills, is good with numbers and logistics, confident using Excel, able to multitask and maintain a calm, positive attitude in a fast-paced environment.

This is a great opportunity to join an Emmy award-winning production company with scope for career development.

Tasks, Duties & Responsibilities These will include (but not limited to):

Issuing and managing NDAs for signature
Onboarding teams and new starters
Preparing draft employment and supplier contracts
Processing invoices: checking details and obtaining approvals
Managing talent databases, sourcing and vetting local crew and production teams
Reconciling expenses, assisting with budgeting & updating cost managers
Sourcing locations and obtaining location permits
Creating call sheets and helping to draft Risk Assessments
Booking travel: taxi’s, flights, visas as needed, couriers, hire cars and accommodation
Booking camera, lighting, digital, motion and production kit and carnets
Helping to obtain releases, archive and music clearances
Measuring & calculating carbon footprint on specific projects
Attending and assisting on shoots where required
General admin including filing and organisation
Data management – archiving jobs, assets and creating relevant logs
Post production and delivery paperwork
US and UK payroll
Diary management – setting up and preparing for meetings

Must Haves:

One - two years experience as a documentary production coordinator on premium feature documentaries and docuseries across development, filming, edit, post production and delivery.
Strong administrative and organisational skills
Attention to detail
Able multitask, forward plan and work to deadlines
Good project management skills
Excellent communication skills
Pro active and ability to self-manage
Team player, ability to remain calm under pressure and positive attitude
Willingness & Desire to Learn/Progress

Technical Skills / Qualifications

Experience in Adobe and MS Office software: Word, Excel
Desired but not essential: experience in Moviemagic
Desired but not essential: experience in Albert Sustainability

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“Pro has paid for itself several times over both with jobs I have directly applied for and tracked and as a tool that keeps me better networked and visible”

“It makes all my applications so easy and accessible and I feel like employees always see my CV and application”

“Pro has paid for itself several times over both with jobs I have directly applied for and tracked and as a tool that keeps me better networked and visible”