Document Production Specialist – Word, PDFs & Design

A&O Shearman; Belfast City District; On-site; GBP 30,000 - 45,000; Full time

Job summary

A&O Shearman in Belfast is seeking a Document Specialist to join the Document Production team. Based in our Belfast office, you will amend, format and produce complex legal and business documents in Word, ensuring compliance with house styles and client requirements.

You will design templates, diagrams and visual content, perform health checks, troubleshoot formatting, and produce PDFs. The role requires advanced Word skills, proficiency in Excel/PowerPoint, experience with document management

Qualifications

• Advanced use of MS Word (styles, tables of contents, macros, tracked changes).
• Proficiency in Excel, PowerPoint, and Adobe Acrobat.
• Experience with document management systems and quick-learning abilities.

Responsibilities

• Amend, format and produce complex legal and business documents in Word.
• Create, maintain and update branded templates, brochures and document assets.
• Design professional tables, flowcharts, organisational charts and diagrams.
• Conduct comprehensive document reviews for consistency and quality.
• Perform document health checks and troubleshoot formatting issues.
• Utilise DocXTools and similar tools for document comparisons.
• Create, edit and manage PDF documents using Acrobat.
• Act as subject matter expert on formatting, templates and house styles.
• Build relationships with teams and stakeholders across locations.
• Handle workload with deadlines and clear handovers.

Skills

Attention to detail

Excellent communication skills

Experience in professional services

Client service orientation

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Job description

A&O Shearman in Belfast is seeking a Document Specialist to join the Document Production team. Based in our Belfast office, you will amend, format and produce complex legal and business documents in Word, ensuring compliance with house styles and client requirements.

You will design templates, diagrams and visual content, perform health checks, troubleshoot formatting, and produce PDFs. The role requires advanced Word skills, proficiency in Excel/PowerPoint, experience with document management