Document Production Specialist

TLT LLP; City of Edinburgh; Hybrid; GBP 80,000 - 100,000; Part time

Job summary

A leading law firm is seeking a Document Production Specialist in Edinburgh. This part-time role requires producing and amending legal documents with accuracy. Candidates should have strong communication skills and a good knowledge of Microsoft Office. The firm offers a flexible working approach, promoting work-life balance and a supportive team environment.

Benefits

25 days holiday, increasing to 30

Private medical insurance

Flexible working options

Qualifications

• Previous experience in a professional services environment is beneficial.
• Excellent knowledge of the MS Office suite, including Word, Excel, and PowerPoint.
• Experience with legal or complex documents is essential.

Responsibilities

• Produce and amend complex documents with speed and accuracy.
• Manage the central precedent and policy library.
• Transcribe large volumes of dictations quickly and accurately.
• Proofread and quality check all work to ensure accuracy.

Skills

Strong communication skills

Outstanding organisational skills

Attention to detail

Ability to work using own initiative

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Visio

Job description

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Document Production Specialist, Edinburgh

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Client:

TLT LLP

Location:

Edinburgh, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

c98cb8ffce9a

Job Views:

6

Posted:

01.08.2025

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Job Description:

The Document Production (DP) team provide document production services to TLT's legal and non-legal teams.

DP forms part of TLT's Managed Legal Services, and acts as a service centre for the wider business.

This role work will work closely with wider colleagues in Knowledge Management and Business Development.

Please note, this is a part time role, working 22 hours per week.

Flexible Working

At TLT we have launched a progressive fully flexible working approach. This approach means that as a Firm we empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work life balance of our people.

The role

Although this a remote role, attendance will be required at a local TLT office for training, team meetings and appraisal.

• Producing and amending, with speed and accuracy, correspondence, faxes, attachments and complex documents such as reports, deeds and agreements.
• Responsibility for the Firm's central precedent and policy library, liaising with precedent co-ordinators and policy holders to ensure all documentation is kept current.
• Creating and amending complex PowerPoint presentations and Excel spreadsheets.
• Transcribing large volumes of dictations quickly and accurately.
• Converting PDFs via conversion software or by copy typing.
• Applying TLT house style to non-TLT or converted PDF documents.
• Completing forms using Laserforms software.
• Editing, merging, redacting and/or securing PDF documentation.
• Cleaning and removing hidden metadata from TLT documents.
• Creating and amending Visio diagrams.
• Assisting with the management of our central precedent and policy document libraries.
• Performing mail merges and assisting with mass mailings.
• Undertaking finishing duties such as electronically filing documents, photocopying, scanning, binding and printing.
• Troubleshooting and providing expert technical advice.
• Answer telephone calls in a prompt and professional manner and take and pass on clear and concise messages.
• Supporting team members in times of low resource and/or heavy workloads
• Using and updating the work management system to provide transparency to DP clients on the progress of their work.
• Thoroughly complete the workflow system for each job undertaken.
• Ensure documents are produced within the required timescales and flag with your line manager should you foresee any potential delays.
• Proofreading and quality checking all work to ensure it is accurate, consistent, adheres to and meets the firm's standards.
• Staying up to date with current technology and actively learning new software and other tools to maintain an advanced level of knowledge in Microsoft Office and other Firm software.
• Monitoring the DP Inbox in the absence of DP Team Leader or Technician.

Knowledge, skills and experience

• Previous experience within a professional services environment would be beneficial.
• Strong communication skills (both oral and written), a good telephone manner and client service ethos are essential.
• Demonstrated excellent written and oral communication skills with the ability to clearly and accurately convey information.
• Outstanding organisational skills with the ability to be flexible in managing tasks and workload on a daily basis.
• Excellent attention to detail.
• Ability to work using own initiative and as a team member, maintaining a professional positive attitude at all times is essential.
• Excellent knowledge of the MS Office suite including Word and Outlook, Excel and PowerPoint.
• Previous experience working with Visio would be beneficial.
• Experience of using track changes is essential.
• Previous experience working with legal or complex documents is essential.
• Knowledge of PDF creation and amendment software would be beneficial.
• Knowledge of version control in a document management system would be beneficial.
• Previous experience with case management systems, particularly SolCase would be beneficial.
• Training in TLT house style, advance MS Office skills, Visio and other required software will be given.

Our research shows that our clients and our employees would describe us as energetic, entrepreneurial & driven.

Your Team

The Document Production (DP) team provide document production, amendment, finishing and trouble-shooting services to TLT's legal and non-legal teams.

The DP team is part of Managed Legal Services (MLS), a shared services group responsible for providing legal and administrative services to TLT. The DP team provides daytime and evening services, between the hours of 9am and 9pm working mainly for internal clients but occasionally for TLT's own clients.

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people. We’re happy to talk about how flexible working can work for you and this role.