Document Production Operator (Dayshift and Evening positions)

Stour Bay Partnership Limited; London; Remote; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking three full-time remote DP Operators to handle various document production tasks. Responsibilities include transcribing, formatting, and creating presentations, as well as ensuring adherence to branding standards. The role requires strong technical skills and collaboration with internal teams to deliver high-quality documentation efficiently.

Qualifications

• Experience in document production and formatting.
• Proficiency in Microsoft Office applications.
• Ability to collaborate with various teams.

Responsibilities

• Transcribe and format various documents and presentations.
• Create and amend marketing documentation.
• Ensure adherence to branding and house style.

Skills

Document formatting

Data entry

Proofreading

Collaboration

Technical troubleshooting

Tools

PowerPoint

Excel

Visio

PDF software

Job description

I am looking to recruit three full-time remote DP Operators to work the following shifts:

9:30 am - 5:30 pm

10:00 am - 6:00 pm

5:00 pm - 1:00 am

Key Tasks and Responsibilities

1. Transcribe, create, rebrand, format, and amend emails, correspondence, attendance and meeting notes, documents, reports, billing narratives, and mail merges.
2. Prepare electronic engrossments, including all ancillary documentation and diagrams.
3. Create and amend PowerPoint, Visio, and Jigsaw presentations, organizational and structure charts, step diagrams, and family trees.
4. Create, format, and amend marketing documentation such as team sheets, seminar slides, and pitches.
5. Create, format, hyperlink, and edit Excel spreadsheets, pivot charts, graphs, and data formulas.
6. Create, amend, compress, rename, hyperlink, redact, and convert PDF documents, bundles, binders, and fillable forms.
7. Electronically date and sign documents.
8. Prepare comparisons of Word, PowerPoint, and Excel documents.
9. Prepare and protect zipped folders of documents.
10. Create, format, and amend the Firm’s Policy documents, working closely with the Heads of each Business Support and Practice area.
11. Create, format, amend, and rebrand the Firm’s template and precedent library.
12. Prepare and amend forms using Evo and Lexis Smart Forms.
13. Enter client and intermediary data into InterAction, ensuring proxy access, and create marketing lists as needed.
14. Participate in software testing for Innovation and Technology and IT, as directed by the Client Document Specialist Lead.
15. Attend IT training sessions to maintain technical skills.
16. Ensure documents adhere to the Firm’s branding and house style, and align with systems and procedures.
17. Proofread and review documents for accuracy and consistency.
18. Prioritize work using available systems and processes to ensure timely completion.
19. Collaborate with colleagues to break down larger tasks for quicker turnaround.
20. Liaise with internal clients and teams regarding document production queries.
21. Build relationships and provide updates to service users on task progress.
22. Support Partners, fee earners, and team members by sharing system and best practice knowledge.
23. Troubleshoot IT issues for fee earners and support document-related software use.
24. Collaborate with CDS colleagues proactively and upon request.
25. Complete a monthly log of jobs undertaken.
26. Work effectively with other legal and business resource teams as required.
27. Perform any other duties reasonably requested by the Client Document Specialist Lead or Head of Internal Client Services.