Document Controller - Surrey (5513)

Laing O'Rourke; Greater London; On-site; GBP 10,000 - 40,000; Full time

Job summary

A forward-thinking company is seeking a meticulous Document Controller to manage documentation for significant infrastructure projects. This role involves coordinating information flow, ensuring compliance with project procedures, and maintaining electronic document management systems. You will be responsible for producing project-specific plans, assisting design teams, and conducting quality assurance checks. Join a company with over 150 years of experience in delivering reliable and high-quality projects, where your organizational skills will contribute to the success of vital infrastructure for the Ministry of Defence. If you are passionate about documentation and eager to learn, this opportunity is perfect for you.

Qualifications

• Experience in managing documentation with technical or engineering groups.
• Familiarity with British standards for document numbering.

Responsibilities

• Coordinate, arrange, and review project collaboration training requirements.
• Maintain Asite administration and assist in project protocol production.

Skills

Document numbering knowledge to British standards ISO19650

Electronic Document Management Systems knowledge - Asite

Knowledge of syncing mobile devices

Microsoft Office experience

General admin skills

Ability to set up and agree Field View protocols

Tools

Asite

Field View

Job description

Are you passionate about coordination and controlling information flow? Can you bring together and collate documentation across multiple groups? If the answer is yes, then Laing O'Rourke has the role for you. Have you got experience of working with technical or engineering groups to manage documentation on platforms such as Asite, Field View or similar? Do you understand drawing numbering to British international standards? Then keep reading or apply today.

Laing O'Rourke is one of the companies who signed the MOD's Strategic Alliance contract that will see it deliver important infrastructure work across the DEO Portfolio. At Laing O'Rourke, we are looking for a Document Controller to join our project team delivering new facilities for the Ministry of Defence (MOD) at Alexander Barracks in Pirbright, Surrey.

What duties to expect from the role?

On top of tasks such as scanning and uploading, you will need to be organised to coordinate, arrange, record, and review project collaboration training requirements. Below are the duties of the role:

• Produce project specific Project Information Management Plan using the company template, ensure compliance with project procedures and review regularly.
• Assist in the production and approval of project collaboration protocols document.
• Maintain Asite administration, including user and security management.
• Assist LOR Design Team to ensure accurate distribution of information, management of comments and approval cycle, and ensure project deadlines are met.
• Carry out QA checks on all published information/documentation in accordance with project document control procedure.
• Resolve drawing/document issue queries, providing support to all project users.
• Receive/check/distribute documents in accordance with project procedures/distribution matrix.
• Produce all reports in accordance with project requirements, both internal and external.
• Manage reprographic services both internal and external resources.
• Define and document Method Statement process and include in Project Procedures. Register, upload and track all Method Statements in accordance with timescales set down.

What essential skills & experience are we looking for?

• Document numbering knowledge to British standards ISO19650.
• Electronic Document Management Systems knowledge - Asite.
• Knowledge of syncing mobile devices.
• Microsoft Office experience and general admin skills.
• Ability to set up and agree Field View protocols.

Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

About us:

We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East, and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it.

Laing O'Rourke's story is one of energy, passion, ambition, people, and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [e-mail].

Please be aware that the business has a Christmas shutdown period. Please bear with us on your application as the team will be in contact after the 13th January.

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