Document Controller | Power and Renewables | Inverurie

Kirby Group; Inverurie; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive package

Career development programmes

Room for negotiations

Job summary

Kirby Group Engineering in the United Kingdom is seeking an experienced Document Controller / Project Administrator to help manage information for major engineering projects in Inverurie. You will maintain documentation, support procurement, and ensure ISO 19650 compliance across CDEs.

The role offers a permanent contract, clear career development options, and the chance to work with a vibrant multi-functional team on high-value projects for the next 5+ years.

Qualifications

• Previous experience in a Document Control or Project Administration role.
• Experience with Common Data Environments (CDEs).
• Knowledge of ACC, BIM 360, Asite, Aconex or Procore.
• Understanding of ISO 19650 principles.
• Strong organisational and administration skills.
• Proficient with Microsoft Office applications.
• Ability to manage multiple priorities in fast-paced projects.
• Excellent communication and stakeholder management.

Responsibilities

• Manage and maintain all project documentation (ACC, BIM 360, Asite, Aconex or similar).
• Ensure document control processes: numbering, revision, distribution, archiving.
• Support compliance with Kirby Way and client document management requirements.
• Maintain project registers with drawings, submissions, RFIs, transmittals, quality records.
• Monitor document workflows and chase outstanding approvals.
• Support procurement activities for site consumables and misc project needs.
• Assist with project administration, reporting and record keeping.
• Assist with handover documentation and O&M manuals.
• Act as central contact for project information and document management.

Skills

Organisational skills

Administration skills

Communication skills

Stakeholder management

Tools

Microsoft Office

Job description

• Permanent position available with a considerable portfolio of works for the next 5+ years
• To build your career by assisting in the delivery of ‘leading edge’ engineering projects.
• To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.
• To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.
• To work with the best.
• Excellent package on offer with room for negotiations

About Kirby Group Engineering
Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role Purpose

To support the Project Management team by managing project documentation and information, ensuring compliance with company procedures, client requirements, and ISO 19650 information management standards. The role will also provide general project administration and procurement support to ensure efficient project delivery.

Responsibilities

• Manage and maintain all project documentation (ACC, BIM 360, Asite, Aconex or similar).
• Ensure document control processes are followed, including document numbering, revision control, distribution, and archiving.
• Support project compliance with the Kirby Way and client document management requirements.
• Maintain project registers including drawings, technical submissions, RFIs, transmittals, and quality records.
• Monitor document workflows and chase outstanding approvals and responses.
• Support procurement activities for site consumables and miscellaneous project requirements.
• Assist with project administration, reporting, and record keeping.
• Support the compilation of handover documentation and O&M manuals.
• Act as the central point of contact for project information and document management.

Requirements

• Previous experience in a Document Control or Project Administration role.
• Experience working with Common Data Environments (CDEs).
• Knowledge of Autodesk Construction Cloud (ACC), Autodesk Build, BIM 360, Asite, Aconex, Procore or similar systems.
• Understanding of document control procedures and ISO 19650 principles.
• Strong organisational and administration skills with excellent attention to detail.
• Proficient in Microsoft Office applications.
• Ability to manage multiple priorities in a fast-paced project environment.
• Excellent communication and stakeholder management skills.

Desirable

• Previous experience within construction, engineering, MEP, pharmaceutical, or data centre projects.
• Knowledge of BIM processes and digital project delivery.
• Experience supporting projects from construction through to commissioning and handover.

For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page (Vacancies – Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on [phone].

Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.