Document Controller - Helensburgh

GRAHAM Group; Helensburgh; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Document Controller to join their dynamic team in Helensburgh. This role is vital for ensuring smooth operations across multiple projects. The successful candidate will manage project-related documents and maintain control systems, while fostering strong relationships with stakeholders. If you have a keen eye for detail, strong IT skills, and a passion for organization, this opportunity offers a competitive salary and an attractive benefits package, making it an exciting step in your career.

Benefits

Car Allowance

Subsidised Private Medical Cover

Life Assurance Scheme

Contributory Pension

35 Days Annual Leave

Qualifications

• Proven experience in a busy Document Control role.
• Fully IT literate with solid experience using SharePoint and Viewpoint 4P.

Responsibilities

• Management and control of all project-related documents.
• Maintain and update document control systems for accurate records.
• Support distribution of documents to stakeholders.

Skills

Document Control

IT Skills

Attention to Detail

Communication Skills

Organisational Skills

Education

Experience in Document Control

Tools

SharePoint

Viewpoint 4P

Job description

About The Role

DOCUMENT CONTROLLER - Permanent Opportunity
DIVISION - Building
LOCATION - Helensburgh, UK

Benefits: Car Allowance; Subsidised Private Medical Cover; Life Assurance Scheme; Living away from home allowance (where appropriate), Contributory Pension, 35 Days annual leave (Including Public Holidays) PROJECT MANAGER - Permanent Opportunity

Job Summary

Here at GRAHAM we are searching for a full-time experiencedDocument Controllerto join our team on site near Helensburgh.

The successful candidate will assist and support the wider team as they seek to establish solid working relationships across multiple projects and the wider division.Candidates should have strong IT skills, including exposure to 4P and SharePoint as well as stellar organisation skills and good attention to detail.

This vital role is key in ensuring the smooth running of operations and forms an integral part of project support. It is therefore essential that the successful candidate is a strong team player, who can confidently communicate with senior management, stakeholders and clients.

Experience in a similar document role is essential, as is experience with 4P.
Exposure to a construction working environment would advantageous but not necessary.

Essential: Valid UK Security Clearance or willingness to obtain.

Key Responsibilities

• Management and control of all project-related documents, including drawings, specifications, and reports.
• Maintain and update document control systems to ensure accurate records and easy retrieval of information.
• Support the distribution of documents to relevant stakeholders and ensure timely receipt of feedback.
• Review QA of submitted drawings via collaboration platform (Viewpoint 4Projects).
• First instance review of rejected documents to ensure information has been updated, before it is passed to the Design Manager for full review.
• Set-up and administer internal management system - Sharepoint platform for individual projects.
• Facilitate and coordinate the requests for information between external designers, subcontractors, or consultants.
• Assist with creating design tender & work packages for commercial teams to send out alongside commercial details.
• Assist with the progress of building control, planning, or third party insurance package submissions.
• Request information to close out compliance packages, including the ordering of tests and certificates.
• Contribute to the monthly design report where necessary, giving IRS updates on what has been received and what is expected.
• Supply information for compilation of the O&Ms, eg. datasheets and design information.
• Set up new projects and maintain viewpoint folders in line with company standards.
• Set up and monitor workflows, tasks, discussion, etc.
• Provide technical and functional support to Viewpoint and Sharepoint platform users.
• Prepare basic documents and templates for regional project use.
• Create and maintain workflows in order to process information on Viewpoint.
• Prepare and maintain document templates and standards (eg Reports)
• Archive and file documents when required.

Essential Criteria

• Proven experience in a busy Document Control role
• Fully IT literate, with solid experience using both SharePoint and Viewpoint 4P
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Professional, approachable, and confident in dealing with stakeholders at all levels.

Desirable Criteria

• Experience working with a Tier1 construction company

Why Join Us?At GRAHAM, you’ll be part of a dynamic team working on exciting projects, with opportunities to grow your skills and career. Additional to this, you will be entitled to receive our attractive benefits package and competitive salary.

Our Commitment
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

Email: [e-mail]
Phone: [phone]

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

Email: [e-mail]
Phone: [phone]

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.