Document Controller - Exeter

Trant Engineering Ltd; Exeter; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Company pension

Discretionary annual bonus

Free onsite parking

Bike to Work scheme

24 days holiday + 8 bank holidays

Job summary

Trant Engineering Ltd in Exeter seeks a skilled Document Controller to join our project delivery teams. You’ll manage and control project documentation to ensure accurate distribution, storage, and retrieval across sites.

You will work with engineers, site teams, and clients, maintain document registers, support ISO 9001/19650 compliance, and contribute to continuous improvements of our EDMS and workflows.

Qualifications

• Experience as a Document Controller in engineering, construction, or infrastructure.
• Ability to manage multiple documents, deadlines, and priorities.

Responsibilities

• Receive, log, distribute, and archive project documentation.
• Maintain document registers, transmittals, and audit trails.
• Ensure correct naming, numbering, and revision control.
• Manage incoming and outgoing correspondence in controlled systems.
• Assist engineers with preparation and issue of documents.
• Produce O&M manuals, technical reports, and asset information packs.
• Operate internal Document Management systems.
• Apply document workflows, metadata, and permissions.
• Support continuous improvement of document control processes.
• Attend meetings with project teams.

Skills

Document control

Multi-site coordination

Attention to detail

Communication

Education

Document control certification

Tools

EDMS

Job description

Department: Document Control

Location: Exeter

Description

Join Trant Engineering and help shape the delivery of complex, high-impact projects.

Trant Engineering is a leading EPC contractor with a strong reputation for delivering innovative engineering solutions across the UK and internationally. With over 1,000 employees and a £150m turnover, we’re growing—and now looking for an experienced Document Controller to play a key role in our project delivery teams.

The Role

As a Document Controller you'll be responsible for the accurate control, distribution, and storage of project documentation in accordance with company, client, and regulatory requirements. The role supports engineering, construction, and commercial teams by ensuring the correct information is available at the right time to enable safe, efficient, and compliant project delivery across multiple sites.

In addition, the role ensures that technical information such as O&M manuals, work instructions, technical reports, and asset information packs are organised, up to date, and compliant, enabling efficient project delivery in a regulated infrastructure environment.

What You’ll Be Doing

1) Technical Responsibilities – Document Control

• Receive, log, distribute, and archive project documentation in line with document control procedures.
• Maintain document registers, transmittals, and audit trails across multiple projects.
• Ensure correct document naming, numbering, revision control, and approval status.
• Manage incoming and outgoing correspondence in controlled systems.
• Assist engineers and technical leads with the preparation, formatting, and issue of technical documents, reports, and correspondence.
• Produce technical documents including Operation & Maintenance (O&M) manuals in client specific formats (electronic, hardcopy, USB), technical reports, procedures, work instructions, and asset information packs.

2) Systems Management

• Operate internal Document Management systems.
• Apply document workflows, metadata, and permissions as directed.
• Support continuous improvement of document control processes and digital systems.
• Support the use of clients' systems, and their administration if required.

3) Project & Contract Support

• Work closely with clients, subcontractors, engineers, project teams, and site teams to ensure timely access to current documents, attending meetings if required.
• Ensure subcontractors' information is compliant with our clients’ standards, logged and distributed accordingly.
• Support bid, pre‑construction, construction, and handover documentation requirements.
• Assist with the compilation of handover documentation, including as‑built records and O&M manuals.
• Attend weekly Document Control Team meetings.

4) Compliance & Standards

• Ensure documentation complies with company standards, client requirements, and regulatory obligations.
• Support compliance with ISO standards (e.g. ISO 9001, ISO 19650 where applicable).
• Support internal and external audits, inspections, and client reviews.
• Escalate document control issues or non‑compliance to senior team members.

5) Stakeholder Communication

• Senior Document Controller
• Document Control Manager
• Project Managers / Project Engineers
• Project Controls / Planning Teams
• Design Managers / Engineering Managers
• Engineers & Design Teams (Civil, Mechanical, Electrical, Process)
• Construction Managers / Site Managers
• Site Engineers / Supervisors
• Estimators / Commercial / QS Teams
• Bid / Proposal Teams
• HSEQ Teams / Quality Teams

6) Core Values

• Uphold and promote the Company’s Core Values – Care, Trust, Respect and Sustainability.

What We’re Looking For

Essential

• Experience as a Document Controller in engineering, construction, or infrastructure environments.
• Ability to manage multiple documents, deadlines, and priorities.

Desirable

• Document control or information management certification is advantageous.
• Experience using EDMS platforms and managing digital workflows.
• Excellent organisational skills and attention to detail. Good team player, personable character, good communicator.
• Experience working on multi‑site projects.
• Experience compiling Site Operational Manuals, Information Packs, Databooks and Health & Safety Files.

Why Join Trant?

At Trant, we offer the opportunity for career development and progression within a professional working environment, and we strongly encourage employees to gain professional qualifications and fully support individuals on their journeys towards chartership.

• Work on complex, meaningful engineering projects
• Be part of a collaborative, multi-disciplinary team
• Strong pipeline of secured work and career progression opportunities
• Innovative environment with in‑house design and manufacturing capability
• Long‑term secured framework work
• Clear career development opportunities
• Strong safety and wellbeing culture
• Competitive salary and benefits package

Benefits Package

• Competitive salary
• Company car or car allowance (some levels)
• Mentored support within our ‘Career Development Association’, to work towards chartership
• 24 days holiday (increasing with service) + 8 bank holidays
• Options to buy additional holiday via salary sacrifice
• Company Pension Scheme
• Flexible working based on a ‘core hours’ system
• 1 x Professional Membership paid annually
• Hybrid working
• Employee Assistance Program
• Free onsite parking
• Bike to Work Scheme
• Discretionary annual bonus