Document Controller (12 months fixed term contract)

ZipRecruiter; Liverpool; Hybrid; GBP 29,000; Full time

Job summary

Join a dynamic energy solutions company as a Document Control Administrator on a 12-month fixed-term contract. This hybrid role based in Liverpool or Salisbury involves supporting project teams with essential documentation and administrative tasks. You'll play a critical role in ensuring project efficiency and compliance while fostering a proactive health and safety culture. The ideal candidate will possess strong Microsoft Office skills, excellent communication abilities, and the capacity to multitask under pressure. This is a fantastic opportunity to contribute to impactful projects in the offshore energy sector.

Qualifications

• Strong proficiency in Microsoft Office for documentation.
• Ability to manage multiple tasks and meet deadlines effectively.

Responsibilities

• Assist project team with documentation and administrative needs.
• Compile and prepare project workpacks and maintain project files.

Skills

Data Interpretation

Deadline Management

Multitasking

Data Processing

Communication Skills

Microsoft Office Proficiency

Proofreading

Tools

Microsoft Office

Job description

Job Description

The role is a 12-month fixed-term contract, hybrid (can be based at Liverpool or Salisbury office), with a salary of £28,359.00 per annum.

Company Overview

Our client is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through their specialist divisions — topside, marine, subsea, cables, logistics, and industrials — they are a pivotal link in the global offshore energy project chain, ensuring their customers' projects are delivered safely, reliably, and efficiently.

Core Purpose

Carry out Document Control functions and project administration to support the administrative needs of the business.

Key Responsibilities and Accountabilities

1. Ad-hoc duties as required to assist the project team.
2. Archive documents as needed.
3. Assist in compiling tender packages, if required.
4. Assist in QA/QC of project documentation.
5. Assist in the procurement process (Purchase Orders/Requisitions).
6. Support the Project Team as needed.
7. Compile and prepare project workpacks, including supervisor packs.
8. Control and issue all project-related documentation.
9. Ensure consistency in document presentation and format documents for client submission.
10. Generate and maintain Master Document Registers.
11. Issue internal transmittals and record document transactions with clients.
12. Liaise with clients during drafting of procedures.
13. Liaise with project managers to coordinate project requirements.
14. Log and file DPRs and purchase requisitions.
15. Maintain management system and project documentation.
16. Organize and maintain project files (hard copy and electronic).
17. Revise company documents as needed.

QHSE Responsibilities

Maintain a general understanding of our QHSE Management System and OEG's QHSE aims, ensuring compliance with policies, promoting a proactive health and safety culture, and supporting environmental sustainability and energy efficiency initiatives.

Skills and Experience

• Ability to interpret data and information.
• Ability to meet deadlines and work under pressure.
• Ability to multitask.
• Proficient in data processing.
• Good communication skills.
• Excellent Microsoft Office skills.
• Proofreading abilities.

Ref S43

About Us

We are dedicated to fostering a diverse and inclusive community. We welcome applications from all qualified individuals, regardless of background, gender, ethnicity, or disability.

As a confident employer and part of the Nicholas Associates Group, we support candidates with disabilities and are happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you apply, your information will be processed in accordance with the Nicholas Associates Group privacy policy.