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Document Controller

KES Solutions UK

United Kingdom

On-site

GBP 60,000 - 80,000

Full time

14 days ago

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An established industry player is seeking a meticulous Document Controller to enhance their Engineering/Projects team. This role is crucial for ensuring that all documentation is managed efficiently, supporting operational efficiency and regulatory compliance. You will be responsible for implementing document control processes, training staff, and maintaining an organised electronic document management system. If you have a keen eye for detail and experience in document control, this is an exciting opportunity to contribute to a dynamic team in a pivotal role.

3-5 years of experience in document control or administration.
Familiarity with engineering and maintenance documentation standards.

Implement and maintain document control processes and systems.
Train employees on document control procedures and manage documentation.

Document Control

Organisational Skills

Attention to Detail

Document Management Software

Microsoft 365

Electronic Document Management System (eDMS)

Document Control Databases

Our client, based in Teesside, is looking for a Document Controller to join their Engineering/Projects team.

Hours of work would be 08.00am - 4.00pm, Monday to Friday.

The Document Controller is responsible for managing and maintaining all documentation. This role ensures that all documents are accurately processed, organised, and readily accessible to support operational efficiency, regulatory compliance, and effective decision-making.

Responsibilities:

Implement and maintain document control processes and systems in accordance with company policies and regulatory requirements.
Responsible for policies and procedures on document control, including document numbering, revision control and review/approvals workflows.
Responsible for document transmittals to third parties. QA manage all incoming and outgoing documentation and communications.
Support audits and inspections by ensuring all documentation is current and properly archived.
Liaise with IT to ensure appropriate vendor support in place for the eDMS, through documented contractual specification and contractor performance management.
Train employees on document control procedures.
Receive, review, and distribute documentation, ensuring accuracy and compliance.
Create master document templates and forms.
Maintain an organised electronic document management system.
Converting paper documents to digital format by scanning them using software linked to the EDMS.
Update document control databases and ensure all documents are version-controlled.
Collaborate with all departments to facilitate document workflows and resolve any discrepancies.
Conduct regular audits of documentation to ensure compliance with industry standards.

Requirements:

3-5 years of experience in document control or administration, preferably in the oil and chemicals industry or construction industry.
Experience in the selection and implementation of an electronic document management system.
Familiarity with engineering and maintenance documentation standards and practices.
Proficiency in document management software and Microsoft 365 environment.
Strong organisational skills and attention to detail, with the ability to manage multiple tasks effectively.

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