Document Controller

Barhale Holdings; United Kingdom; On-site; GBP 28,000 - 38,000; Full time

Job summary

A leading company in civil engineering is looking for a Document Controller to oversee the management of designs, drawings, and related documentation. This role demands attention to detail and effective organization, offering career progression and a range of employee benefits in a supportive environment.

Benefits

Competitive salary

Company Pension

Private Medical

Profit share scheme

25 days annual leave plus bank holidays

Employee Assistance Programme

Flexible benefits via salary sacrifice

Annual salary review

Qualifications

• Experience in Document Control Management using EDMS systems.
• Extensive Administration experience.
• Good organizational and communication skills.

Responsibilities

• Managing the day-to-day throughput of designs and drawings.
• Logging all design information and maintaining document control logs.
• Assisting the Engineering Manager with design approvals.

Skills

Organizational skills

Communication skills

Attention to detail

Tools

EDMS systems

Aconex

eB

ProjectWise

Sharepoint

Job description

About Barhale
Who are Barhale?
Barhale is a business founded on family values having been established by our Chairman, Dennis Curran in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors including:

Water
Transport
Built environment
Energy

We operate as a tier one partner for blue chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects developing long-term relationships based on delivering to the Barhale values which have been integral to our business since their inception in 1985.
Our direct delivery model is at the core of everything we do as we believe that people are our greatest asset. Therefore, we robustly source, train and retain all our own frontline delivery teams as well as management and support services. We employ over 1,200 employees nationwide.
We possess a range of specialist skills to support our civil engineering and infrastructure activities including:

Tunnelling
MEICA
Temporary and permanent design
Steel-fabrication
Signs (design and fabrication)
Health & safety equipment and products including PPE

Company Website:
https://www.barhale.co.uk/
Company Showcase Video:
https://www.youtube.com/watch?v=XFqsoclCUZA
Why join Barhale?

As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment to our business strategy, ethos and philosophies.
Job security, long-term secured work through various frameworks and large infrastructure schemes
Broad range of civil engineering and mechanical and electrical schemes across some of the UK’s largest infrastructure projects and clients
Strong career progression as demonstrated by our track record in promoting from within as we believe this is a key driver to our success
Skills Development and Training

Document Controller
The Role
Reporting to the Site Manager the Document Controller is responsible for managing the day-to-day throughput of designs, drawings, and information from external designers for internal review and onward transmittal to the client and site teams.
For maintaining document control logs, recording all correspondence, and maintaining a database of key submission dates. Drawing, printing, and preparation of document submission packs. Assisting the Engineering Manager with design approvals and technical standards review, including maintenance of quality and project documentation.
Key Responsibilities
Key Accountability and Responsibilities

Log all design information into and out of the office
Maintain records of revisions and the status, of drawings
Monitor submission dates and report compliance
Prepare packs for review by the Engineering Manager
Distribute completed designs to clients and sites
Maintain up-to-date master office copies and drawing logs
Print and organise hard copies of drawings as required
Office administration
Assist the Engineering Manager to organise/developing databases
Maintain standard documents (CVs, competency matrices etc)
Assist in the review process
Arrange site audits to check compliance
Periodically review IHS
Provide standards when requested by the site
Produces a report and schedule in accordance with Document Handover Report
Implement, maintain, and administrate the EDMS as part of the project CDE
To facilitate training of projects EDMS to the project team
Integrate with the Project Controls Team (PCT) with regard to Knowledge Management (See Project Controls Execution Plan (PCEP)

Document Controller/Document Management Team (DMT)

Collecting and managing all project documentation and its metadata
Ensuring that documentation continues to be correctly collated, categorised, registered and stored and that records are created and retained
Managing the distribution of documents between the project and its stakeholders in accordance with agreed workflows and the RACI matrix. (To be defined)
Ensuring that all documents received or sent by the project are logged according to the agreed document management processes
Ensuring that the current version of a document is available at the point of use
Maintaining high-quality standards for internal and external communication and information management within a project

Key Measures and Targets

Effective organisation of systems
Timely production and distribution of drawings/designs
Efficient maintenance and monitoring of the design progress matrix

Key Relationships

Office team
Client
Designers
Site teams

About you
Essential

Previous experience working in a similar role, in a busy site/office environment
Experience in Document Control Management using EDMS systems such as eB, ProjectWise, Sharepoint
Extensive Administration experience
Good organisational and communication skills
Ability to work to deadline
Ability to work with minimal supervision
Attention to detail

Desirable

Aconex software experience

Caring and investing in you
Our values have been embedded at Barhale for over 40 years and they are our guiding principle regarding how we care and invest in people. Our values are our commitment to being a people-centric company.
As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.
From the moment you join us, your wellbeing and career aspirations will be supported by;

Competitive salary
Company Pension
Life Assurance
Private Medical
Profit share scheme
25 days annual leave in addition to 8 public bank holidays and loyalty days
8 hours leave of absence for volunteering
Employee Assistance Programme to support your mental, physiological and financial wellbeing
Flexible benefits via salary sacrifice
Company car/green car scheme/car allowance/Van (dependent on position)
Leadership & management training and coaching
Regular line management engagement and appraisal to support your career progression
Development supported by internal and externally delivered training
Flexible working arrangements
Annual salary review
Continuous service awards