Document Controller

Search; Stafford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in energy infrastructure projects is seeking a Document Controller in Stafford. The role involves managing project documentation, ensuring compliance, and supporting technical submissions. Ideal candidates will bring experience from construction projects and a strong understanding of regulatory requirements.

Qualifications

• Proven experience as a Document Controller in construction or utility projects.
• Familiarity with National Grid standards and UK regulatory frameworks.
• Training in ISO 9001 or QA/QC processes is advantageous.

Responsibilities

• Manage, control, and maintain all project documentation efficiently.
• Ensure compliance with standards and handle document workflows.
• Coordinate with stakeholders for timely submissions and approvals.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to work under tight deadlines

Familiarity with engineering terminology

Tools

MS Office Suite

SharePoint

Electronic document management systems

Job description

Job Title: Document Controller
Location: Stafford
Contract Type: Permanent
Department: Project Controls / Construction - Energy Infrastructure Projects

Role Summary:

Our client is currently looking for an experienced Document Controller to join their thriving T&D Construction Division on a Permanent basis.

The Document Controller will manage, control, and maintain all project documentation in a timely, accurate, and efficient manner, ensuring compliance with National Grid standards, project requirements, and regulatory documentation protocols throughout the lifecycle of substation construction projects.

Key Responsibilities:

• Maintain and control all project documents in accordance with National Grid's Document Management System (e.g., SharePoint, Aconex, or ProjectWise).
• Ensure all documentation complies with National Grid's Engineering and Construction standards, specifications, and regulatory requirements.
• Manage document workflows including review, approval, revision, distribution, and archiving processes.
• Support the project team in the preparation, formatting, and submission of engineering drawings, reports, transmittals, method statements, and other technical documents.
• Coordinate with contractors, consultants, and internal stakeholders to ensure timely document submissions and approvals.
• Maintain up-to-date records of all incoming and outgoing documents and correspondence.
• Control the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams, project stakeholders, and suppliers.
• Generate regular document control status reports and updates for project managers and stakeholders.
• Assist in audits and ensure readiness for quality assurance checks and compliance reviews.
• Track document versions, maintain revision control, and support document handover and closeout procedures at project completion.

Required Qualifications & Experience:

• Proven experience as a Document Controller in construction or utility infrastructure projects; substation or power transmission experience is highly preferred.
• Familiarity with National Grid standards (advantageous), NEC contracts, and UK regulatory frameworks, H&S and Compliance Documentation.
• Knowledge of engineering terminology and drawing standards.
• Training in ISO 9001 or project documentation QA/QC processes (advantage).
• Strong knowledge of electronic document management systems (EDMS).
• Proficient in MS Office Suite, especially Excel, Word, and SharePoint.
• Excellent attention to detail, organizational, and communication skills.
• Ability to work with cross-functional teams and under tight deadlines.
• Understanding of construction project lifecycle, including commissioning and as-built documentation processes.

Working Conditions:

• Office-based role
• May require working extended hours to meet project deadlines.

Candidates must have Right to Work in the UK - No Sponsorship Offered

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.