Document Controller

Willmott Dixon; Oldham; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the construction sector seeks a Document Controller to manage project documentation across various projects. The role involves implementing document control processes, liaising with project teams and maintaining compliance with industry standards. Flexible working options are available, along with competitive employee benefits.

Benefits

Enhanced pension scheme

Discounted or full private medical

Life assurance

Incentive Bonus

Qualifications

• Strong administrative background required.
• Good Microsoft Office skills and database management experience needed.
• Full UK Driving License essential.

Responsibilities

• Develop and maintain document control processes for projects.
• Track document status and ensure compliance with standards.
• Coordinate document exchange with consultants.

Skills

Administrative Skills

Microsoft Office

Database Management

Tools

Viewpoint

Dalux

Job description

The successful candidate will work in a hybrid way (3 days office/2 days at home) and will manage and control project-related documentation across multiple construction projects. You will be responsible for ensuring that information is accurately recorded, securely stored, and easily accessible to both internal teams and external stakeholders, right through to final handover, including collation of O&M (Operation and Maintenance) manuals.

You will work closely with Design Managers, project teams, consultants, and supply chain partners to ensure robust document control is maintained throughout the project lifecycle. Experience using Viewpoint and/or Dalux is highly desirable, as these are the primary systems used within the business.

Key Responsibilities

• Develop, implement, and maintain document control processes and procedures for each project.
• Track and monitor the status of documents, providing regular updates and ensuring timely distribution and version control.
• Ensure compliance with industry standards, company policies, and project-specific requirements for document management.
• Facilitate effective communication and information sharing across the project team and external stakeholders.
• Coordinate with consultants and supply chain partners to ensure smooth document exchange and alignment with programme timelines.
• Manage and oversee the collation and submission of Operation & Maintenance (O&M) manuals for project handovers.
• Conduct regular reviews and audits of document control processes to drive continuous improvement.
• Support and train users on document management systems, particularly Viewpoint and Dalux, to ensure consistency and accuracy.

Essential / Desirable Criteria

Essential

• Strong administrative background
• Good Microsoft Office skills and database management experience
• Full UK Driving License

Desirable

• Experience with Viewpoint 4Project, Dalux or similar system
• Previous construction experience

Additional Information

In return for your hard work, we offer a competitive package that includes flexible benefits to fit your lifestyle and priorities. This includes an enhanced pension scheme, discounted or full private medical, life assurance and Incentive Bonus.

At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible.

We are a proud member of the Disability Confident Scheme