Document Controller

John Paul; Newport; On-site; GBP 28,000 - 42,000; Full time

Job summary

John Paul Construction is seeking a skilled Document Controller for projects based in Newport. The role focuses on managing Procore across project lifecycles, maintaining compliant document workflows, and collaborating with the Design Co-ordinator to ensure timely and accurate delivery of drawings, contracts, and specifications.

You will implement robust document control practices, enforce naming conventions, and liaise with multiple departments to guarantee smooth information flow.

Qualifications

• Proven experience in document control within the construction industry.
• Experience using Document Control Software – Procore but not essential.
• Strong organizational and multitasking abilities to manage a high volume of documents and tasks.

Responsibilities

• Manage Procore for the lifecycle of the project in line with digital project delivery procedures.
• Liaise with Procore Committee and Support team frequently to review system adoption and compliance.
• Assist Design Co-ordinator in managing the workflow for the creation, distribution, and maintenance of project documents, including drawings, specifications, contracts, and correspondence.
• Implement and maintain an efficient document control system to ensure accurate and up-to-date records.
• Monitor and enforce the use of correct naming convention according to the project Communication Protocol.
• Collaborate with various departments to ensure seamless flow of information and documentation.
• Manage document versioning to prevent errors and discrepancies in project documentation.
• Address queries and concerns related to document management, fostering a culture of compliance and efficiency.
• Assist Design Co-ordinator in ensuring client information requirements are clear to the team and are delivered by the team i.e., what information is to be delivered, when and by whom.

Skills

Document control

Procore

Organizational skills

Multitasking

Tools

Procore

Job description

At John Paul Construction we believe every project is an opportunity to improve on what’s gone before. To foster that mindset, we hire the brightest and best in the industry, encourage a collaborative approach, and embrace innovative thinking and new technology.

We are committed to providing a supportive environment where our people can nurture their skills and provide meaningful opportunities for growth.

Due to continued expansion, we require a Document Controller for our projects based in Newport.

Key responsibilities

• Manage Procore for the lifecycle of the project in line with digital project delivery procedures.
• Liaise with Procore Committee and Support team frequently to review system adoption and compliance.
• Assist Design Co-ordinator in managing the workflow for the creation, distribution, and maintenance of project documents, including drawings, specifications, contracts, and correspondence.
• Implement and maintain an efficient document control system to ensure accurate and up-to-date records.
• Monitor and enforce the use of correct naming convention according to the project Communication Protocol.
• Collaborate with various departments to ensure seamless flow of information and documentation.
• Manage document versioning to prevent errors and discrepancies in project documentation.
• Address queries and concerns related to document management, fostering a culture of compliance and efficiency.
• Assist Design Co-ordinator in ensuring client information requirements are clear to the team and are delivered by the team i.e., what information is to be delivered, when and by whom.

Requirements

• Proven experience in document control within the construction industry, demonstrating a strong understanding of construction processes and documentation requirements.
• Experience of using Document Control Software – Procore but not essential
• Strong organisational and multitasking abilities to manage a high volume of documents and tasks simultaneously.

We are proud to be an equal opportunity employer. We believe in fostering a work environment where all individuals are treated with dignity and respect, and are given the opportunity to reach their full potential.

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