Document Controller

Energy Vault; Morecambe; On-site; GBP 25,000 - 40,000; Full time

Job summary

A leading company in the energy sector seeks a Document Controller to manage document control systems and facilitate project documentation. The role involves assisting project teams in maintaining organized filing structures and ensuring compliance with document management processes. Candidates should possess strong organizational skills, relevant experience, and be proficient in various software applications.

Qualifications

• Competent with document management systems in a project environment.
• High standards of organisational skills and ability to prioritise.
• Good understanding of electronic file types and document referencing.

Responsibilities

• Assist Project Managers with document filing and organisation.
• Maintain document distribution matrix and report documentation status.
• Work with project teams to ensure documents are managed appropriately.

Skills

Organisational skills

Prioritisation

Teamwork

Self-motivation

Education

Experience in document management

Tools

Microsoft Word

Excel

PowerPoint

Adobe

Visio

Outlook

Job description

Description

Document Controller is required to implement and manage processes relating to the company Document Control and Management systems. Working with the project team in order to implement and control these systems they must also manage the distribution of all documentation and ensure good relationships with external and internal stakeholders

#LI-OF1

Responsibilities

• Assisting Project Managers with maintaining a compliant and organised document filing structure
• Assisting the programme team by ensuring document conformance - appropriate use of templates, referencing & document formatting etc.
• Maintain a record schedule and document distribution matrix; index and store records and documents to ensure that they are easily retrievable. Undertake regular reporting on the status of documentation to project teams & senior stakeholders.
• Working in conjunction with Project Managers, Suppliers and Engineers, carry out activities in compliance with document and records procedures to ensure that documents and records are managed appropriately.
• Work with Project Managers/Engineers by taking a proactive approach to status updates, maintaining the flow of documentation & important information across the project team.
• Develop, load and maintain documents on the Asset Management Suite (AMS)/Controlled Document Management System (CDMS) to ensure that approved documents are readily available.
• Make registered copy holders aware of new document issues.

Qualifications

• Experience of document management within a project environment.
• Competent with Microsoft Word, Excel, PowerPoint, Adobe, Visio and Outlook,
• Experience of using an Electronic Document Management System to maintain documents and records.
• Possess high standards of organisational skills, have the ability to prioritise workload
• Able to work under pressure, a team player and self-motivated.
• A good understanding of electronic file types and the requirement for accurate document referencing. A good knowledge of filing systems and the aim of distribution matrices, engineering and design document control and vendor data.