Document Controller

Brush Transformers; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering consultancy is seeking a Document Controller based in London. The successful candidate will be responsible for managing project documents, ensuring compliance with industry standards, and supporting project teams. The role also includes general office administration duties and requires proficiency in document management systems.

Qualifications

• 1-2 years of experience in document control or records management.
• Knowledge of industry standards and regulatory requirements related to document control.
• Flexibility to adapt to various tasks.

Responsibilities

• Maintain organized system for document management.
• Implement document control procedures and ensure compliance.
• Manage document versions and transmittals.

Skills

Attention to detail

Effective communication

Interpersonal skills

Proficiency in document management software

Job description

About The Role

Job Summary:

The Document Controller will be responsible for managing and controlling project documents to ensure their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring efficient handling of documentation, and providing support to project teams. Additionally, this role will handle general office administration duties.

Key Responsibilities:

• Maintain an organized system for document management, ensuring documents are stored and accessible according to company and contractual procedures.
• Implement and enforce document control procedures, including proper control, distribution, and filing of documents.
• Ensure all documents meet internal and external standards, including regulatory requirements and company policies.
• Manage document versions, ensuring the latest versions are available and obsolete ones are archived.
• Review documents for completeness, accuracy, and adherence to formats and procedures.
• Collaborate with internal and external parties to meet document control requirements through proper transmission and receipt of documentation.
• Manage document transmittals between BRUSH and clients/suppliers following company and third-party protocols.
• Provide training and support to staff on document control systems and processes.
• Support audits by providing necessary documentation and records.
• Incorporate lessons learned from previous projects into the document control process.
• Identify opportunities for process improvements in document control as part of continuous improvement.
• Handle reception duties including answering phones, managing mail, and greeting visitors.
• Order stationery, catering, and other supplies as needed.
• Support SHE (Safety, Health, Environment) activities and requirements.

Qualifications, Knowledge, Experience & Skills:

• Proficiency in document management software and systems.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Knowledge of industry standards and regulatory requirements related to document control.
• Flexibility to adapt to various tasks.

Experience:

• 1-2 years of experience in document control or records management, preferably in an engineering setting.
• Experience in general office administration.

About The Company

Eta Projects Ltd, part of the BRUSH Group, is a multidisciplinary engineering consultancy specializing in mechanical, electrical, and public health infrastructure projects. As a Lloyds-registered designer for network substations up to 33kV, ETA Projects Ltd ensures business continuity for mission-critical infrastructures. They provide infrastructure design and operational support services, focusing on critical power systems and integration into complex environments such as healthcare, environment, secure IT, and education sectors.