Document Controller

Perkins&Will; London; On-site; GBP 35,000 - 55,000; Full time

Job description

This job description describes the key aspects of a Document Controller role within the practice. It is not an extensive list and may be subject to amendment from time to time at the sole discretion of P&W.

The Document Controller will work closely with project teams and ensure the accurate distribution, collection, record, dispatch, and storage of incoming and outgoing digital information via the various projects' web-based electronic document management system.

This position reports to the Senior QA Document Controller.

Overall Responsibilities:

• Establish a working Common Data Environment (CDE) for all sizeable London office projects during relevant RIBA stages, typically using tools like SharePoint and BIM360 Docs derived from templates.
• Maintain and develop project CDEs to ensure alignment with agreed protocols.
• Provide support, advice, and guidance/training to the project delivery team on the use of appropriate tools.
• Attend project meetings as requested.
• Produce and update Task/Master Information Delivery Plans / Information registers as project information is transmitted.
• Maintain and update relevant information standards in accordance with the project protocols.
• Provide document control quality assurance for information produced by the project team.
• Ensure meta data is accurate and complete when working in project EDMS.
• Manage multiple projects and organize time accordingly.
• Record receipt of incoming information (drawings, reports, specifications, etc.).
• Monitor and collect marked-up drawings in a timely manner.
• Issue and record return of comments to the original issuer.
• Liaise with project teams in relation to information exchange.
• File digital and hard copies (as received and issued).
• Assist with ISO Audits.
• Assist departments with digital files (on an ad hoc basis).

Requirements and Skills:

• Minimum 3 years’ experience performing a similar role in the AEC industry.
• Experience of using online EDMS systems such as Acconex, Asite, Viewpoint, BIM360 Docs.
• Solid experience of SharePoint, BIM360, and MS Office suite (specifically Excel) is a must.
• Understanding of processes related to information exchange (ISO19650).
• Strong communication skills when working with internal and external project teams.
• Knowledge of Autodesk Construction Cloud services such as Design Collaboration is an advantage.
• Knowledge of Autodesk Revit is an advantage.
• Ability to prioritize and take initiative.
• Strong organizational skills.
• Assertive enough to ensure that information is correctly received, commented upon, and returned on time.

Perkins&Will are an equal opportunity employer and support talent from diverse backgrounds that bring experiences, viewpoints, and solutions that best serve our clients, community, and enrich our work environment.