Document Controller

Mace Group; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in consultancy seeks a project administrator to support document management and general administration for smaller projects in London. Key responsibilities include organizing meetings, assisting with contracts, and maintaining file systems like SharePoint and Aconex. Candidates should be proactive with strong attention to detail and familiarity with core IT systems.

Qualifications

• Experience with core IT systems such as MS365 and Aconex.
• Understanding of core construction processes is advantageous.
• Ability to preemptively address potential issues.

Responsibilities

• Organises meetings, documents, and presentations for the project team.
• Assists with contracts and bids in the commercial team.
• Maintains electronic file sharing systems and manages user access.

Skills

Attention to detail

Proactive nature

Understanding of construction processes

Tools

MS365

Aconex

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well

• Client focus - Deliver on our promise

• Integrity - Always do the right thing

• Create opportunity - For our people to excel

Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.

You’ll be responsible for:

• Organises internal and external meetings and presentation, documents, equipment and refreshments where required.

• Assists the commercial team with contracts and bids.

• Orders office stationery and PPE; Ensuring the office is maintained within H&S standards and testing’s.

• Maintains the electronic file sharing systems such as SharePoint and Aconex; Administer user access permissions.

• System management, ensures all new documents arriving on the system are quality checked as per standard procedures.

• Creates, manages and updates distribution groups to ensure information flows to the correct organisations.

• Maintains the project work package matrix and assign documents accordingly; Run in app reports as required by the project team.

• Ensures the key processes such as the RFI process are working in accordance with the procedures.

• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• Comfortable with core IT systems such as MS365 Experience of Aconex.

• Understanding of core construction processes and information flows.

• A proactive nature where potential issues are addressed before they occur.

• Attention to detail for document control.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
#LI-Onsite