Document Controller

Wärtsilä Corporation; Havant; On-site; GBP 30,000 - 45,000; Full time

Job summary

Wärtsilä Corporation seeks a Document Controller to manage and support efficient document management in accordance with quality assurance standards. The role involves managing BMS, training staff, and collaborating to enhance document management systems in a growing marine technology environment.

Benefits

Variety of training activities

Support for skill development

Dynamic working environment

Qualifications

• Experience in regulated industry preferred.
• Ability to take initiative and responsibility for tasks.
• Knowledge of document retention and archiving processes.

Responsibilities

• Maintain and oversee Business Management System (BMS).
• Support development and migration to electronic document management.
• Collaborate across functions to improve document management solutions.

Skills

Excellent communicator

Strong analytical skills

Team player

Responsible

Tools

Electronic document management tools

SharePoint

SAP

Teamcenter

Job description

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Job Category: Engineering

Document Controller

Document Controller

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that 88% of the world's trade is carried by sea?

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?

Wärtsilä Defence Solutions Ltd, WDSL, is part of the wider Wärtsilä Marine Business, which focuses on enhancing the business of its marine and oil & gas industry customers by providing innovation products and integrated solutions that are safe, environmentally sustainable, efficient, flexible and economically sound.

At WDSL we provide integrated shaftline systems, packages and products that offer lifecycle efficiency, decreased costs and reduced risks through the provision of reliable and environmentally sustainable products.

We are now seeking a:

Document Controller reporting to the Quality Assurance Manager

The role, working within the Quality function will support the wider business to ensure the efficient management, organization, and distribution of departmental and project-related documents and records to ensure the accuracy, integrity, and security of our company data and information.

What you will be doing:

• Maintaining the company BMS (Business Management System) including:
  • Developing and improving the current BMS into a structured, consistent and intuitive business tool
  • Maintenance and oversight of an appropriate document review process
  • Creating and maintaining document templates
  • Ensuring BMS documentation is maintained accurately with appropriate protective and export control markings, other appropriate identification and the correct referencing
  • Management of robust records retention and archiving processes
• Coaching and training employees to optimise BMS effectiveness
• Supporting development and migration to electronic document management systems using SharePoint, SAP, Teamcenter etc
• Collaborating with internal functional and process leads to improve and develop document management solutions and approaches to meet internal, customer and regulatory requirements
• Reporting on BMS use and effectiveness
• Supporting the wider Quality function as part of a coordinated approach towards improving quality and advocating a continuous improvement culture.

What we expect from you

• Experience of working in similar role, ideally in a highly regulated industry
• Knowledge and experience of electronic document management tools
• Excellent communicator with strong analytical skills
• A strong team player with the ability and willingness to also work independently in a systematic and structured way.
• Ability to take responsibility for your work and take the initiative to secure the completion of your tasks
• Logical sound judgement and maintains the highest ethical standards Motivated and positive attitude to identify practical solutions
• Diplomatic in approach to dealing with users across varied functions
• The job is offered subject to successfully obtaining Security Clearance.
• Any applicants must have (and be able to evidence) the right to work in the UK

What we offer you

All our employees are encouraged to utilise the variety of training activities, learning solutions and self-study materials that we have to offer which supports the opportunity to further develop your talents and competencies within an international working environment, in an ambitious and growth orientated organisation.

If you feel excited by being part of this dynamic working environment and you think your personal skills and qualities match the job requirements, we look forward to receiving your application, together with a CV.

Why you and us?

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

Contact & next steps

We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout.

For further questions please reach out to Jess Baxter, Talent Acquisition Partner, through email [e-mail] with any questions related to this position (NO AGENCIES - Only for questions from direct job applicants, applications through email will not be recorded or responded to).

Welcome to join us in shaping the decarbonisation of marine and energy!

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com #wärtsilämarine

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com .