Document Controller

MK Search; Guildford; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading M&E contractor in London is seeking an experienced Document Controller to enhance their dynamic team. The ideal candidate will possess advanced IT skills, particularly in MS Excel and data analysis, alongside strong communication and analytical abilities. This role emphasizes data accuracy and compliance, offering competitive salaries and a supportive work environment.

Qualifications

• Strong skills in MS Excel (formulas, pivot tables, data analysis).
• Capable of interpreting data and generating meaningful visualizations.
• Ensuring data accuracy and document compliance.
• Able to work independently and take initiative.
• Able to effectively present findings and collaborate with teams.
• Awareness of IT best practices to enhance efficiency.

Responsibilities

• Document existing and new systems showing details of processes.
• Provide support in relevant areas including training users.
• Ensure smooth administration of projects.
• Manage and accurately enter contractor timesheets.
• Conduct site inductions for new team members.
• Create visual reports to support decision-making.
• Coordinate document control procedures.
• Maintain accurate document data in standard registers.
• Manage Operations & Maintenance Manuals and Handover Documentation.
• Ensure the latest approved documents are distributed.

Skills

Advanced IT proficiency

Analytical ability

Attention to detail

Self-motivated

Strong communication skills

Knowledge of emerging technology trends

Tools

MS Excel

Dalex

PowerBI

Job description

Document Controller Opportunity - Leading M&E Contractor - London Based

MK Search are partnered with a well respected M&E contractor with a turnover of c. GBP100m and a strong reputation in the commercial, life sciences and healthcare construction sectors who are looking to engage with an experienced Document Controller for their London business unit.

You will be joining a growing and dynamic business who offer the best salaries and packages in the market and have a low turnover of staff compared to their competiton.

Responsibilities:

• To document existing and new systems showing details of processes, decision points, information and data flow and any connections to other systems including data entry or exit points.
• To provide support to the business in relevant areas. This will include training users, allocating resource, and resolving problems.
• Provide analytical support to the project delivery team, ensuring smooth administration of projects.
• Manage and accurately enter contractor timesheets.
• Arrange and conduct site inductions for new team members and contractors.
• Analyse project data and create visual reports to support decision-making.
• Coordinate document control procedures, including handling technical documents, drawings, and commercial correspondence.
• Input and maintain accurate document data in standard registers.
• Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation.
• Ensure the latest approved documents and drawings are distributed to the appropriate teams.
• Maintain organised document archives, ensuring accessibility and compliance with company procedures.

Requirements:

• Advanced IT proficiency: Strong skills in MS Excel (formulas, pivot tables, data analysis), with experience in Dalex
• Analytical ability: Capable of interpreting data and generating meaningful visualizations for project insights
• Attention to detail: Ensuring data accuracy and document compliance
• Self-motivated: Able to work independently and take initiative
• Strong communication skills: Able to effectively present findings and collaborate with teams
• Knowledge of emerging technology trends: Awareness of IT best practices to enhance efficiency such as PowerBI/AI